Video Production Invoice Template
Create professional video production invoices with clear pre-production, filming day rates, equipment packages, editing hours, and deliverables. This video production invoice template is designed for videographers, production teams, and studios billing clients for shoots, post-production, licensing, and revisions. Download instantly in PDF, Word, or Excel format.
Download Popular Video Production Invoice Templates
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Clean Video Production Invoice Template
A simple, versatile layout for services or products.
Minimal Video Production Invoice Template
Lightweight design that keeps focus on line items.
Bold Video Production Invoice Template
Strong structure for large projects or milestones.
Classic Video Production Invoice Template
Timeless styling that works for any industry.
Simple Video Production Invoice Template
Easy to scan and perfect for quick billing.
Detailed Video Production Invoice Template
Extra room for items, notes, and tax breakdowns.
Modern Video Production Invoice Template
Clean sections with a subtle accent header.
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What to Include on a Video Production Invoice
Video production invoices should show the full scope of work—often split into pre-production, production, and post-production.
Project details- Project/campaign name
- Client name and billing contact
- Shoot dates (and locations if relevant)
- Deliverables (video lengths, formats, versions)
- Discovery and planning
- Scriptwriting or outlines
- Shot lists and scheduling
- Casting/location coordination (if applicable)
- Shoot day rates
- Crew (DP, sound, assistant, etc.)
- Equipment packages (camera, audio, lighting)
- Studio/location fees (if applicable)
- Travel or per diem (if agreed)
- Editing hours or package fee
- Color correction and sound mix
- Motion graphics or titles
- Exports and formatting for platforms
- Revisions (rounds or hours)
- Music licensing
- Stock footage/images
- Usage rights notes (if applicable)
- Deposit and milestones
- Total due and payment terms
Video Production Pricing Models
Video projects can be priced in different ways depending on scope and client needs.
1) Package pricing
A fixed price that includes filming + editing + a defined set of deliverables. Best for simple marketing videos.
2) Day rate + post-production hours
Common for custom shoots. Invoice shows production day rate plus editing hours.
3) Phase-based billing
Pre-production, production, post-production billed as separate phases. Helpful for longer projects.
4) Retainer or monthly content
Monthly fee for a set number of deliverables (content packages). Invoice should show the service period and included outputs.
Choose one model and keep invoices consistent so clients understand how fees are calculated.
Deliverables and Revisions: How to Prevent Scope Creep
Revisions and extra exports can expand quickly. Your invoice template can set clear boundaries.
Best practices- Define deliverables (e.g., “1× 60s video + 3× cut-downs”)
- Include revision rounds (commonly 1–2 rounds)
- Bill additional revisions hourly
- Itemize extra formats (vertical/shorts, subtitles, multiple aspect ratios)
- 1× 90-second brand video (16:9)
- 3× 15-second cut-downs (9:16 + 1:1)
- Subtitled exports for social platforms
Music, Stock Footage, and Licensing on Video Invoices
Licensing costs should be listed separately so clients understand what they’re paying for and why.
Common licensing line items- Music license (per track)
- Stock footage packs
- Stock images or templates
- Voiceover talent fees (if outsourced)