Vendor Invoice Template
Create professional vendor invoices for B2B billing with clear purchase order references and itemized goods or services. This vendor invoice template supports PO numbers, vendor IDs, ship-to details, handling and fulfillment fees, freight, and installation—ideal for vendors and suppliers billing accounts payable teams with clean, approval-ready documentation. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$900.00
Total (USD)$900.00
What to Include on a Vendor Invoice
Vendor invoices should be easy for accounts payable (AP) teams to match against purchase orders and receipts.
Vendor and buyer references- PO number
- Vendor ID (optional)
- Ship-to/delivery address (optional)
- AP contact (optional)
- Goods supplied (itemized)
- Handling or service fees
- Packaging
- Fulfillment/picking
- Delivery/freight service
- Installation/setup (when applicable)
- Subtotal, tax (if applicable), total due
- Payment terms and remittance instructions
PO Matching: Helping Accounts Payable Approve Faster
Most B2B customers require invoices to match a PO.
Best practices- Put the PO number on the invoice and in payment notes
- Keep item names and quantities consistent with the PO
- Include ship-to details if multiple locations exist
Itemizing Goods and Vendor Fees
Vendor invoices often include goods plus operational fees.
Common itemization- Products or materials (with quantities)
- Handling and packaging
- Fulfillment or picking fees
- Freight or delivery services
- Setup or installation services
Vendor Payment Terms and Approval Workflows
Vendor invoices typically run through AP queues.
Common practices- Net 30 terms for B2B invoices
- Clear invoice and PO references
- Consistent invoice formatting and line item naming