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Upholstery Invoice Template

Create professional upholstery invoices for reupholstery, cushion replacement, and furniture repair with clear labor and materials pricing. This upholstery invoice template includes fabric yardage, foam costs, repairs, pickup/delivery, and condition notes—ideal for upholstery shops and custom furniture work. Download instantly in PDF, Word, or Excel format.

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Industry Standard

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Branding & Authorization

Services

$600.00
$280.00
$90.00
$85.00
$0.00
$0.00

Invoice Details

Tax, Discount & Shipping

Payment Methods

Bill to

Subtotal$1,055.00
Total (USD)$1,055.00

What to Include on an Upholstery Invoice

Upholstery invoices should clearly document the furniture item, the materials selected, and the scope of work so customers understand the value of labor and craftsmanship.

Customer and job details
  • Customer name and contact info
  • Item description (chair, sofa, ottoman, dining seats)
  • Work scope (reupholstery, repairs, cushions)
Materials
  • Fabric selection (name/code)
  • Yardage used (quantity)
  • Foam/cushion materials (if replaced)
  • Trim, piping, buttons (optional)
Labor and services
  • Reupholstery labor (hours or project fee)
  • Frame/spring repairs (if needed)
  • Pattern matching or special detailing (optional)
Logistics
  • Pickup and delivery
  • Disposal/cleanup fees (if applicable)
Totals
  • Subtotal, sales tax, total due
  • Deposit credits (if any) and payment terms

Upholstery Pricing Models: Labor + Materials

Upholstery costs are typically driven by labor time and material choices.

Common pricing approaches
  • Labor + materials: most transparent (hours plus fabric/foam)
  • Fixed project pricing: quoted per item (chair/sofa) with material ranges
  • Cushion-only pricing: per cushion, plus fabric and foam
Invoices should keep materials and labor separate whenever possible so customers understand why high-quality fabric and detailed work affect pricing.

Fabric Selection and Yardage on Invoices

Fabric is one of the biggest drivers of upholstery totals, and customers often want clarity.

Best practices
  • Include a “Fabric selection” field (name/code)
  • List yardage as quantity with a per-yard rate
  • Add separate line items for specialty trim if used (piping, welt, buttons)
This makes it easy to adjust totals if fabric selection changes or if additional pieces are added to the order.

Repairs, Hidden Damage, and Condition Notes

Many upholstery jobs uncover hidden issues (broken springs, damaged frames). Your invoice template can help manage expectations.

Common repair line items
  • Spring repair
  • Frame reinforcement
  • Webbing replacement
  • Cushion insert replacement
Condition notes field Use this to record pre-existing damage or specific customer requests. It helps prevent confusion and supports warranty conversations later.

Frequently Asked Questions