Voice Over Invoice Template
Create professional voice over invoices for voiceover and narration work with clear project references and optional usage details. This voice over invoice template supports session fees, studio time, script prep, editing, pickups, and usage/licensing fees—ideal for voice actors and voiceover artists billing agencies, studios, and brands with clean documentation. Download instantly in PDF, Word, or Excel format.
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What to Include on a Voice Over Invoice
Voice over invoices should make it easy to understand what was recorded and how it will be used.
Project details- Project name
- Usage type (optional)
- Script length (optional)
- Delivery format (optional)
- Recording/session fee
- Studio/recording time
- Script review and prep
- Audio editing/cleanup
- Pickups/re-records
- Usage/licensing fee
- Subtotal, tax (if applicable), total due
- Payment terms and payment reference notes
Voice Over Pricing Models: Session Fees and Usage
Voice over work is commonly billed using a base recording fee plus production and usage components.
1) Session fee
A base fee for recording the script.
2) Production
Prep, editing, cleanup, and delivery.
3) Usage/licensing
Additional fees based on where the audio will run (web, broadcast, paid ads, internal training).
Including a “Usage type” field can help align invoices with agency and brand requirements.
Pickups, Revisions, and Re-Records
Pickups are a normal part of voiceover workflows.
Common approaches- Include one small round of pickups (if agreed)
- Bill additional pickups as separate line items
- Note when pickups are requested after final delivery
Deliverables and Production Details
Production teams often need invoice details for record keeping.
Helpful details- Script length (words or minutes)
- Delivery format (WAV/MP3)
- Edited vs raw audio delivery