Warehouse Invoice Template

Warehouse and 3PL invoices should be easy to reconcile against inventory and shipping activity.

Account and billing details

• Client/account name
• Billing period (month/date range)
• Reference numbers (POs, BOLs, order IDs)

Storage charges

• Storage type (pallet, bin, rack, square footage)
• Quantity (pallets/bins) or average inventory basis
• Rate per unit per period (weekly/monthly)

Operational charges

• Inbound receiving (per shipment, per pallet, or per hour)
• Putaway and handling
• Pick & pack (per order, per item, per line)
• Outbound handling (per shipment)
• Returns processing (if offered)

Materials and accessorials

• Packaging materials
• Labels and inserts
• Special handling/accessorial fees (oversize, appointment, expedited)

Totals and payment

• Subtotal, tax (if applicable), total due
• Payment terms and instructions

Most warehouses bill using two components: storage and activity.

1) Storage charges

• Per pallet/bin/rack position
• Per square foot (for bulk storage)
• Based on average daily inventory or end-of-month counts

2) Activity charges

• Receiving and putaway
• Picking and packing
• Outbound handling
• Returns processing

Best practice: Keep storage and activity separated in your invoice. Clients can then verify charges against inventory reports and shipping logs.

Fulfillment invoices are often reviewed by operations and finance teams. Clear line items reduce questions.

Common pick/pack structures

• Per order (flat pick/pack fee)
• Per item (each unit picked)
• Per line (each SKU line)

Additional fulfillment charges

• Kitting/assembly
• Insert/marketing materials
• Labeling
• Special packaging

If your client uses multiple order types (B2B vs DTC), you can include separate line items for each to keep reporting clean.

Accessorials are legitimate operational costs but can surprise clients if not explained.

Common accessorials

• Oversized or heavy items
• Appointment deliveries
• Detention/wait time
• Expedited receiving or shipping cutoffs
• Special handling (fragile, hazmat where applicable)
• Rework or relabeling

List accessorials separately and keep naming consistent across invoices so clients recognize recurring charges.