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Wedding Cake Invoice Template

Create professional invoices for custom wedding cakes with clear per-serving pricing, tastings, design add-ons, delivery, and setup fees. This wedding cake invoice template is perfect for bakeries and cake artists handling custom orders, venue coordination, and deposits. Download instantly in PDF, Word, or Excel format.

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Industry Standard

From

Branding & Authorization

Services

$650.00
$45.00
$120.00
$65.00
$50.00
-$200.00

Invoice Details

Tax, Discount & Shipping

Payment Methods

Bill to

Subtotal$730.00
Total (USD)$730.00

What to Include on a Wedding Cake Invoice

Wedding cake invoices should document the order details clearly because custom cake pricing depends on servings, design complexity, and event logistics.

Client and event details
  • Client name and contact info
  • Event date
  • Venue/location (important for delivery and setup)
Cake order details
  • Serving count (the basis for pricing)
  • Cake type (tiered, sheet + display, etc.)
  • Flavors and fillings
  • Design notes (colors, flowers, toppers, finishing)
Pricing breakdown
  • Per-serving cake price (quantity = servings)
  • Tasting/consultation fee (if charged)
  • Design add-ons (hand piping, florals, toppers)
  • Delivery fee
  • Setup fee
  • Rentals (stands, separators) if applicable
Deposits and payment
  • Deposit to reserve the date
  • Deposit listed as a credit once paid
  • Balance due date (often before event)
Totals
  • Subtotal, sales tax, total due

Per-Serving Pricing and Tiered Cake Costs

Many bakeries price wedding cakes per serving, then add fees for complexity and logistics.

What affects per-serving price
  • Number of tiers
  • Specialty flavors and fillings
  • Sugar flowers or intricate detailing
  • Premium decorations or toppers
Common add-ons
  • Tier separators or structure
  • Custom cake topper coordination
  • Edible printing or special textures
  • Extra desserts (cupcakes, dessert tables)
Using “per serving” as the main line item makes invoices easy for couples to understand and compare.

Delivery and Setup Fees (Why They Matter)

Wedding cake delivery isn’t the same as standard delivery. It often includes careful transport, venue coordination, and setup.

Common logistics charges
  • Delivery fee (distance-based)
  • Setup fee (tier assembly, final touches)
  • Venue coordination (timing and access)
  • Rental stand drop-off/pickup (if offered)
Itemizing delivery and setup avoids confusion and helps explain the total cost beyond the cake itself.

Deposits, Changes, and Final Confirmations

Custom orders require planning, ingredient ordering, and reserved calendar time.

Best practices
  • Require a deposit to reserve the date
  • Set a deadline for final serving count and design approval
  • Note that changes after confirmation may affect price
  • Require final payment before delivery/setup
These policies protect both the bakery and the client and keep expectations clear.

Frequently Asked Questions