Staffing Agency Invoice Template
Create professional staffing agency invoices for temporary labor and staffing services with clear billing periods and hours. This staffing agency invoice template supports regular hours, overtime, shift differentials, on-site supervision, and placement fees—ideal for staffing agencies billing clients with approval-friendly documentation that matches timesheets. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$1,800.00
Total (USD)$1,800.00
What to Include on a Staffing Agency Invoice
Staffing invoices should make it easy for clients to verify hours and approve charges.
Staffing details- Billing period
- Worker names (optional)
- Job site/location (optional)
- Department/cost center (optional)
- Temporary staff hours (hours × rate)
- Overtime hours
- Shift differentials
- On-site supervisor coverage
- Placement/finder fees (when applicable)
- Administrative fees
- Subtotal, tax (if applicable), total due
- Payment terms and payment reference notes
Aligning Invoices with Timesheets
The easiest staffing invoices to approve match the client’s timesheet records.
Best practices- Use a clear billing period (weekly or biweekly)
- Itemize regular hours vs overtime
- List worker names when required by the client
- Provide a separate timesheet summary when requested
Overtime, Shift Differentials, and Special Rates
Staffing invoices often include multiple rate types.
Common rate variations- Overtime hours at a higher rate
- Shift differentials for nights/weekends
- Supervisor coverage rates
Placement Fees and One-Time Staffing Charges
Some staffing agencies bill placement or finder fees in addition to hours.
Best practices- Only include placement fees when agreed
- List them as separate line items
- Reference the role or placement (if helpful)