Studio Invoice Template
Create professional studio invoices for rentals and session bookings with clear booking references and itemized studio time. This studio invoice template supports hourly rentals, half-day and full-day blocks, equipment add-ons, and staffed support—ideal for photo studios, recording studios, and creative spaces billing clients consistently. Download instantly in PDF, Word, or Excel format.
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What to Include on a Studio Invoice
Studio invoices should make it easy to match charges to a booked session and understand what was included.
Booking details- Booking/session reference
- Session date
- Session type (photo, recording, rehearsal)
- Usage purpose (optional)
- Hourly studio rental
- Half-day or full-day blocks
- Overtime (if applicable)
- Lighting/backdrop add-ons
- Audio/recording gear add-ons
- Props or special equipment (if applicable)
- Studio assistant or engineer (if provided)
- Subtotal, tax (if applicable), total due
- Payment terms and instructions
Studio Billing Models: Hourly vs Session Blocks
Studios commonly invoice using a few standard pricing structures.
1) Hourly rental
Best for shorter bookings and flexible schedules.
2) Session blocks
Half-day and full-day blocks simplify pricing and reduce clock-watching.
3) Add-ons
Equipment and staffing billed separately so clients pay only for what they use.
Including a “Session type” field helps clients understand what the studio was booked for (photo vs recording vs rehearsal).
Equipment Add-Ons and Staffed Support
Many studios earn additional revenue through gear and support services.
Common add-ons- Lighting/backdrop packages (photo)
- Audio interfaces/mics (recording)
- Studio assistant or engineer
Overtime, Setup, and Studio Rules
Overtime is one of the biggest causes of unexpected charges.
Best practices- Note overtime billing in terms
- Clarify whether setup and breakdown time counts toward booked hours
- Add separate line items if cleanup fees apply