Massage Therapist Invoice Template
Massage Therapist Invoice Template
Create professional massage therapy invoices for spa services, mobile massage, and therapeutic sessions. Our template includes session types, add-on services, package tracking, and gratuity options. Perfect for licensed massage therapists and wellness practitioners. Download instantly in PDF, Word, or Excel format.
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What to Include on a Massage Therapy Invoice
Professional massage therapy invoices should document:
Therapist Information- Full name and business name
- License number (LMT, CMT)
- Contact information
- Insurance provider (if applicable)
- NPI number (for insurance billing)
- Client name
- Contact information
- Intake form on file (Y/N)
- Health conditions noted
- Date and time of service
- Type of massage
- Duration (30, 60, 90, 120 min)
- Therapist name (if spa)
- Room or location
- Base massage service
- Add-on treatments
- Upgrades (hot stones, aromatherapy)
- Products used or sold
- Package credits applied
- Service subtotal
- Gratuity (if included)
- Tax (if applicable)
- Total amount
- Payment method
- Insurance claim info (if applicable)
Massage Therapy Rate Benchmarks
Industry standard rates for massage services:
Swedish/Relaxation Massage- 30 minutes: $40-60
- 60 minutes: $70-100
- 90 minutes: $100-140
- 120 minutes: $130-180
- 30 minutes: $50-70
- 60 minutes: $80-120
- 90 minutes: $120-160
- 120 minutes: $150-200
- Sports massage: $90-150/hr
- Prenatal massage: $80-120/hr
- Lymphatic drainage: $100-150/hr
- Craniosacral therapy: $100-175/hr
- Thai massage: $90-140/hr
- Couples massage: $160-280/session
- Hot stones: $15-35
- Aromatherapy: $10-20
- CBD oil upgrade: $15-30
- Cupping: $20-40
- Scalp massage: $10-20
- Foot scrub: $15-25
- Travel fee: $25-75
- Setup/breakdown: included or $25
- Per mile beyond radius: $1-2
- 3-pack: 5-10% off
- 5-pack: 10-15% off
- 10-pack: 15-20% off
- Monthly membership: 20-30% off
Massage Therapy Billing Best Practices
Build a successful massage practice with proper billing:
Payment Collection- Collect payment before or after session
- Never during the massage
- Offer card-on-file for regulars
- Accept multiple payment methods
- Track sessions used/remaining
- Set clear expiration dates (6-12 months)
- Send reminder when running low
- No refunds on packages (credit only)
- 24-hour notice required
- Late cancellation: 50% fee
- No-show: full session charge
- First offense grace (optional)
- Enforce consistently
- Clearly state gratuity not included
- Accept cash or card tips
- Never pressure clients
- Track for tax purposes
- Verify coverage before service
- Use proper CPT codes
- Submit claims promptly
- Keep superbills organized
Mobile Massage Invoicing
Special considerations for mobile/outcall massage:
Travel Fees- Set service radius (typically 15-25 miles)
- Flat fee or per-mile beyond radius
- Include parking costs
- Factor in setup/breakdown time
- Portable table included in rate
- Linens and supplies included
- Hot stones may have upcharge
- Electricity requirements noted
- Home visits: standard travel fee
- Office/corporate: may negotiate
- Hotels: verify guest policy
- Events: package pricing
- Verify address beforehand
- Share location with contact
- Trust your instincts
- Collect payment upfront for new clients
- Service address
- Travel fee as line item
- Setup time included
- Any additional equipment
- Parking fees if applicable