DJ Invoice Template
DJ Invoice Template
Create professional DJ invoices for weddings, corporate events, nightclubs, and private parties. Our template includes sections for performance time, equipment rental, lighting packages, and travel fees. Download instantly in PDF, Word, or Excel format.
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What to Include on a DJ Invoice
Professional DJ invoices should document:
Business Information- DJ name or company name
- Contact information
- Website and social media
- Business license (if required)
- Liability insurance details
- Event date and day of week
- Event type (wedding, corporate, club, etc.)
- Venue name and address
- Event start and end time
- Setup and breakdown times
- Load-in instructions
- Performance time (hours)
- MC/emcee services
- Music consultation/planning
- Custom playlist creation
- Song requests coordination
- Ceremony music (for weddings)
- Sound system specifications
- Speakers and subwoofers
- Microphones (wireless/wired)
- Lighting package details
- Fog/haze machine
- Photo booth (if offered)
- Travel/mileage charges
- Overtime rate per hour
- Early setup fee
- Late night premium
- Generator rental (outdoor events)
DJ Rate Benchmarks
Industry standard rates for DJ services:
Wedding DJ- Budget: $500-800 (4 hours)
- Mid-range: $800-1,500 (4-5 hours)
- Premium: $1,500-3,000 (5-6 hours)
- Luxury: $3,000-10,000+ (full day)
- Small event (50-100 guests): $500-1,000
- Medium event (100-250 guests): $800-1,500
- Large event (250+ guests): $1,500-3,000
- Holiday party premium: +25-50%
- Birthday/house party: $300-600
- Graduation party: $400-700
- Anniversary: $500-1,000
- Sweet 16/Quinceañera: $600-1,200
- Local club (4 hours): $200-500
- Popular venue: $500-1,500
- Residency (per night): $300-1,000
- Guest DJ appearance: $1,000-5,000+
- Premium sound upgrade: $100-300
- Intelligent lighting: $150-400
- LED dance floor: $500-1,500
- Photo booth: $300-800
- Uplighting (per fixture): $20-35
- Travel (per mile beyond 25): $0.65-1.00
- Overtime (per hour): $100-200
- Early setup (before 4pm): $50-150
- Ceremony music: $150-300
- Cocktail hour: $100-200
DJ Booking and Payment Best Practices
Secure bookings and protect your business:
Deposit Requirements- Require 50% non-refundable deposit
- Deposit secures the date
- No hold without deposit
- Accept deposits online for convenience
- Event date, time, and location
- Services included
- Equipment provided
- Payment schedule
- Cancellation policy
- Force majeure clause
- Deposit: at booking
- Final balance: 7-14 days before event
- Never collect payment day-of
- Overtime: invoice after event
- 60+ days: deposit forfeited
- 30-60 days: 50-75% of total due
- Under 30 days: 100% due
- Rescheduling fee: $100-200
- Confirm details 2 weeks before
- Final walkthrough 1 week before
- Day-of contact person
- Emergency contact numbers
Invoicing for Different Event Types
Customize your invoice approach by event:
Wedding DJ Invoicing- Include ceremony, cocktail, reception separately
- List all equipment packages
- Document timeline milestones
- Add vendor meal requirement
- Include setup/breakdown time
- Overtime rate clearly stated
- Use formal invoice format
- Include W-9 if requested
- PO number reference
- Net 30 terms common
- Itemize all services
- Insurance certificate attached
- Flat rate common
- Include sound check time
- Document performance hours
- Tips vs guaranteed pay
- Drink tickets if included
- Parking validation
- Simpler format acceptable
- Deposit + final payment
- Equipment basics only
- Overtime policy clear
- Neighbor noise considerations
- Power requirements noted