What should a fashion invoice template include?

A fashion invoice template should include project/shoot name, client type, deliverables (looks, wardrobe scope), itemized styling/design services, optional sourcing and fittings coordination, totals, and payment terms.

Do fashion stylists bill hourly or by package?

Both. Stylists may bill hourly for personal styling and use day rates or packages for shoots, lookbooks, and editorial projects.

What are deliverables on a fashion invoice?

Deliverables describe what the client receives—commonly the number of looks styled, wardrobe packages, shoot day support, and any editorial/lookbook styling scope.

Should sourcing and shopping be billed separately?

Often yes. Sourcing and shopping can take significant time and coordination, so listing it as a separate line item helps clients understand the effort involved.

Should fittings coordination be included as a line item?

If fittings coordination is part of the scope, listing it separately can clarify why the total includes time beyond the shoot or event day.

What payment terms are common for fashion invoices?

Net 14 is common for project work with brands and productions, while due-on-receipt is common for personal styling clients depending on agreement.

Fashion Invoice Template

Create professional fashion invoices for styling and fashion services with clear project details and deliverables. This fashion invoice template supports hourly styling, wardrobe packages, fittings coordination, lookbook/editorial styling, and sourcing—ideal for stylists, designers, and fashion teams billing brands, productions, and private clients. Download instantly in PDF, Word, or Excel format.

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Industry Standard

Download Popular Fashion Invoice Templates

Download a ready-to-use PDF template or generate your invoice online in seconds.

Clean Fashion Invoice Template

A simple, versatile layout for services or products.

Minimal Fashion Invoice Template

Lightweight design that keeps focus on line items.

Bold Fashion Invoice Template

Strong structure for large projects or milestones.

Classic Fashion Invoice Template

Timeless styling that works for any industry.

Simple Fashion Invoice Template

Easy to scan and perfect for quick billing.

Detailed Fashion Invoice Template

Extra room for items, notes, and tax breakdowns.

Modern Fashion Invoice Template

Clean sections with a subtle accent header.

Use Free Fashion Invoice Generator

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Fashion Invoice Generator

From

Bill to

Branding

Items

Name

Code/SKU

Qty

Rate

Amount

$660.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Invoice Details

Invoice Number

Issue Date

Due Date

Additional Fields

Notes for client

Payment terms

Tax, Discount & Shipping

Tax Rate (%)

Tax included in prices

Discount (%)

Shipping (USD)

Payment Methods

Totals

Subtotal$660.00

Total (USD)$660.00

What to Include on a Fashion Invoice

Fashion invoices should tie billing to a project or shoot and make deliverables easy to understand.

Project details

Project/shoot name
Client type (brand, individual, production)
Shoot/event date (optional)

Deliverables

Number of looks styled
Wardrobe package scope
Editorial/lookbook deliverables
Fittings coordination (if applicable)

Common line items

Styling hours
Wardrobe styling package
Design concept/moodboard
Fittings coordination
Lookbook/editorial styling
Sourcing/shopping service

Totals

Subtotal, tax (if applicable), total due
Payment terms and instructions

Fashion Pricing Models: Hourly, Day Rates, and Packages

Fashion services are billed in a few common ways.

1) Hourly styling
Good for short projects and personal styling.

2) Day rates
Common for shoots and production days.

3) Packages
Wardrobe packages for defined deliverables like a set number of looks.

4) Add-ons
Sourcing/shopping and fittings coordination can be billed separately.

Including a “Deliverables” field helps clarify scope so clients understand what the invoice covers.

Deliverables: Looks, Fittings, and Editorial Work

Fashion projects often revolve around “looks.”

Best practices

Use deliverables to state the number of looks or outfits
Note fittings coordination when included
Keep shoot-specific work separate from pre-production planning

This makes it easier for clients to reconcile the invoice with the production schedule.

Sourcing, Shopping, and Coordination Work

Sourcing can be a major part of fashion services.

Common tasks

Pulling options from boutiques/designers
Coordinating loans and returns
Shopping for specific wardrobe needs

Listing sourcing as its own line item and summarizing scope in deliverables keeps invoices transparent.

Fashion Invoice Template

Download Popular Fashion Invoice Templates

Create Your Own Custom Invoice!

Clean Fashion Invoice Template

Minimal Fashion Invoice Template

Bold Fashion Invoice Template

Classic Fashion Invoice Template

Simple Fashion Invoice Template

Detailed Fashion Invoice Template

Modern Fashion Invoice Template

Use Free Fashion Invoice Generator

Fashion Invoice Generator

What to Include on a Fashion Invoice

Fashion Pricing Models: Hourly, Day Rates, and Packages

Deliverables: Looks, Fittings, and Editorial Work

Sourcing, Shopping, and Coordination Work

Frequently Asked Questions