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Film Production Invoice Template

Create professional film production invoices for shoots and post-production with clear day rates, crew charges, and deliverables. This film production invoice template supports equipment rentals, permits, locations, editing hours, and reimbursable expenses—ideal for production companies and freelancers billing film projects. Download instantly in PDF, Word, or Excel format.

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Branding & Authorization

Services

$1,200.00
$900.00
$0.00
$0.00
$0.00
$0.00

Invoice Details

Tax, Discount & Shipping

Payment Methods

Bill to

Subtotal$2,100.00
Total (USD)$2,100.00

What to Include on a Film Production Invoice

Film production invoices should clearly connect billing to shoot days and deliverables so clients can approve quickly.

Client and project details
  • Client name and billing contact
  • Project title
  • Shoot date(s)
  • Production/PO reference (optional)
Production charges
  • Production day rate or project fee
  • Crew day rates (camera, sound, assistants)
  • Overtime (if applicable)
Equipment and logistics
  • Camera/lighting/grip rentals
  • Location and permit fees
  • Travel, mileage, parking
Post-production
  • Editing hours or deliverable fees
  • Color, sound, motion graphics (if applicable)
  • Deliverables list (final cut, social exports, revisions)
Expenses
  • Meals, travel, expendables (when approved)
  • Any pass-through fees
Totals
  • Subtotal, tax (if applicable), total due
  • Payment terms and instructions

Film Production Billing Models: Day Rates and Packages

Film production projects are commonly billed using one of these structures:

1) Day rates
Production and crew billed per shoot day. Best for clearly defined shoot schedules.

2) Project packages
A single fee that includes a defined number of shoot days and deliverables.

3) Hybrid
Day rate for production plus separate post-production billing.

Invoices should clearly list shoot days and deliverables so the client understands what the project fee covers.

Crew Day Rates and Equipment Rentals

Clients often separate crew labor from equipment costs.

Crew billing
  • List crew day rates by role when needed
  • Use quantity for number of days
Equipment rentals
  • Camera packages
  • Lighting/grip packages
  • Audio kits
Keeping equipment separate from labor helps clients approve rentals and supports your internal gear tracking.

Post-Production and Deliverables

Post-production can expand beyond initial expectations. Listing deliverables keeps scope clear.

Common deliverables
  • Final master export
  • Social cut-downs (15s/30s)
  • Multiple aspect ratios
  • Captions or burned-in subtitles (if offered)
Revision policy If revisions beyond scope are billable, note it in terms and add separate line items when needed. This prevents scope creep and keeps invoicing clean.

Frequently Asked Questions