Fitness Instructor Invoice Template
Create professional fitness instructor invoices for personal training and coaching with clear training periods and itemized sessions. This fitness instructor invoice template supports personal training sessions, group classes, online coaching, assessments, program design, and nutrition guidance—ideal for trainers billing clients with simple, trackable documentation. Download instantly in PDF, Word, or Excel format.
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What to Include on a Fitness Instructor Invoice
Fitness invoices should clearly show what training was delivered and during what period.
Client and training details- Client name
- Training period (week/month/date range)
- Training type (personal, group, online)
- Session count (optional)
- Personal training sessions (per session)
- Group fitness classes (per class)
- Online coaching
- Fitness assessments
- Program design
- Nutrition guidance
- Subtotal, tax (if applicable), total due
- Payment terms and instructions
Trainer Billing Models: Per Session, Packages, and Coaching
Fitness instructors commonly invoice using these models.
1) Per session
Simple billing for personal training sessions.
2) Packages
Bundles (e.g., 10 sessions) billed upfront or over a period.
3) Monthly coaching
Ongoing programming and check-ins billed as a recurring fee.
Using a “Training period” field helps clients track recurring training and supports consistent billing.
Assessments, Programming, and Add-On Services
Many trainers provide services beyond session time.
Common add-ons- Initial assessment and goal setting
- Program design or periodized training plans
- Nutrition guidance or habit coaching
Session Tracking and Invoice Clarity
Clients often want to know how many sessions are included or completed.
Best practices- Include a session count field when useful
- Use a training period for weekly/monthly billing
- Provide a separate session log by date when requested