Export Invoice Template
Create professional export invoices for international sales with clear shipment references and consignee details. This export invoice template supports itemized goods, packing and handling, freight, insurance, and documentation fees—ideal for exporters and suppliers preparing invoices that work for B2B billing and cross-border paperwork. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$1,200.00
Total (USD)$1,200.00
What to Include on an Export Invoice
Export invoices should include the information needed to identify the shipment and the parties involved.
Shipment and recipient details- Shipment/tracking reference
- Consignee (receiver)
- Country of destination
- Incoterms (optional)
- Goods sold (itemized)
- Packing/handling
- Freight/shipping service
- Insurance
- Documentation/admin fees
- Inspection/certification
- Subtotal, tax (if applicable), total due
- Payment terms and remittance instructions
Export Invoice vs Commercial Invoice
Export invoices are often used as part of international shipping documentation.
Common use- Document the sale and value of goods
- Support shipping paperwork
- Support customs clearance processes
Incoterms and Shipping Responsibilities
Incoterms can affect what’s included on the invoice and how charges are interpreted.
Why it matters- Defines who pays shipping and insurance
- Clarifies where risk transfers
- Helps prevent disputes about freight and delivery responsibilities
Packing, Insurance, and Documentation Fees
Export shipments may include additional services beyond the goods.
Common add-ons- Packing/handling
- Freight or shipping service charges
- Insurance
- Documentation and admin fees
- Inspections or certifications