Excavation Invoice Template
Create professional excavation invoices for site work with clear job site details and itemized labor and equipment. This excavation invoice template supports digging, trenching, grading, site preparation, equipment usage, and haul-off—ideal for excavation contractors billing residential and commercial projects with clean documentation. Download instantly in PDF, Word, or Excel format.
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What to Include on an Excavation Invoice
Excavation invoices should document the job site, scope, and the work performed.
Job details- Job site/location
- Scope of work
- Equipment type (optional)
- Permit/utility locate reference (optional)
- Excavation labor (hours)
- Equipment usage (excavator/skid steer)
- Trenching
- Grading/leveling
- Site preparation
- Soil/debris haul-off
- Subtotal, tax (if applicable), total due
- Payment terms and approval notes
Excavation Billing Models: Hourly, Unit Pricing, and Equipment
Excavation work can be billed in different ways depending on the project.
1) Hourly labor + equipment
Common for variable site conditions and smaller jobs.
2) Unit pricing
Some jobs are priced by trench length, area graded, or loads hauled.
3) Add-ons
Haul-off, disposal, and site prep services are typically itemized.
Using a “Scope of work” field helps align invoices to quotes and reduces disputes.
Equipment Usage and Haul-Off Charges
Equipment and material handling are major cost drivers in excavation.
Common charge categories- Equipment usage time (excavator, skid steer)
- Trucking and haul-off
- Disposal or dump fees (when applicable)
Site Conditions, Changes, and Clear Documentation
Excavation work can change based on what’s underground and on-site conditions.
Best practices- Document the job site clearly
- Keep scope wording consistent with your quote
- Itemize additional work rather than bundling it