Computer Repair Invoice Template
Create professional computer repair invoices with clear device details and itemized services. This computer repair invoice template supports diagnostics, labor, OS reinstalls, malware removal, hardware parts, and data backup/transfer—ideal for computer repair shops and technicians billing customers with clean, easy-to-understand documentation. Download instantly in PDF, Word, or Excel format.
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Subtotal$75.00
Total (USD)$75.00
What to Include on a Computer Repair Invoice
Computer repair invoices should document the device, the issue, and the work performed.
Device and job details- Issue/symptoms
- Device brand/model (optional)
- Serial number (optional)
- Work order/ticket number (optional)
- Diagnostics/troubleshooting
- Repair labor (hours)
- OS reinstall
- Virus/malware removal
- Hardware replacement parts
- Data backup/transfer
- Subtotal, sales tax, total due
- Payment terms and record-keeping notes
Diagnostics and Troubleshooting Charges
Most repair jobs begin with diagnostics.
Best practices- List diagnostics as a standalone line item
- Use an “Issue/Symptoms” field to describe the problem
- Itemize labor separately when repairs proceed
Itemizing Parts vs Labor for Transparency
Customers often want to know what they are paying for.
Best practices- Keep labor (hours) separate from parts
- Use “Hardware replacement (parts)” as a clear category
- Add detail (RAM, SSD, battery) in descriptions when needed
Data Services and Security Work on Invoices
Many computer repair invoices include data and security work.
Common services- Data backup or transfer
- OS reinstall and setup
- Virus and malware removal
- Basic security hardening