Clothing Brand Invoice Template

Clothing brand invoices should be easy to match to an order and clearly list apparel items purchased.

Order identification

• Order number
• Sales channel (website, wholesale, pop-up)
• PO number (optional for wholesale)

Itemized apparel

• Item name (and color/variant)
• Quantity and unit price
• Optional sizes/SKUs notes for business buyers

Shipping and fulfillment

• Shipping fee
• Packaging/labels
• Handling or fulfillment fees
• Rush fulfillment (if applicable)

Totals

• Subtotal, sales tax, total due
• Payment terms and customer support instructions

Clothing brands often invoice differently depending on the buyer.

Retail customers

• Paid at checkout (due on receipt)
• Simple itemized list is usually enough

Wholesale buyers

• Prefer PO numbers and consistent product naming
• Often require sizes/SKUs for receiving and inventory
• May use Net 14/Net 30 terms depending on agreement

Including “Sales channel” and optional PO fields helps one template work for both.

Apparel orders frequently include variants.

Best practices

• Keep product names consistent with your catalog
• Use a sizes/SKUs note field for wholesale or large orders
• If you ship mixed sizes, note them clearly (e.g., S-10, M-20)

Clear variant notes reduce fulfillment mistakes and speed up receiving for wholesale clients.

Logistics charges are common for apparel businesses.

Common charges

• Standard or expedited shipping
• Packaging/labeling
• Handling/fulfillment fees
• Rush fulfillment

Separating these from product totals improves transparency and helps business buyers categorize expenses.