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Blank Invoice Template

Use a blank invoice template when you need a flexible invoice you can fill in for any job, client, or industry. This format works for services, products, hourly work, and project-based billing—just add your details, itemized charges, taxes, and payment terms. Download instantly in PDF, Word, or Excel format.

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When to Use a Blank Invoice Template

A blank invoice is ideal when you don’t want industry-specific fields and just need a clean invoice you can customize.

Best for
  • Freelancers billing different types of projects
  • Small businesses with varied services or products
  • One-off jobs that don’t fit a standard template
  • Anyone who wants full control over the invoice wording
Blank invoices are also useful if you already have a quote or contract and just need a simple way to itemize charges and request payment.

How to Fill Out a Blank Invoice

To avoid delays, fill in the invoice in a way that a client (or accounting team) can approve without questions.

1) Add your business details
  • Business name + contact email/phone
  • Address (optional but recommended)
  • Tax ID/VAT number (if applicable)
2) Add client details
  • Client name/company
  • Billing address
  • Contact person or department (optional)
3) Provide clear line items For each line item, include:
  • Description (what the client is paying for)
  • Quantity (hours, units, sessions, deliverables)
  • Rate (per hour, per unit, flat fee)
  • Amount (auto-calculated)
4) Add totals
  • Subtotal
  • Tax (if you charge it)
  • Discounts (if any)
  • Total amount due
5) Add payment terms
  • Due date / Net terms
  • Accepted payment methods
  • Any late fee policy (only if enforced)

Blank Invoice Line Item Examples

Use descriptions that match the work delivered and your agreement. Here are examples you can copy:

Services
  • “Consulting — Strategy Session (2 hours)”
  • “Design — Logo Concepts (3 rounds)”
  • “Installation Labor — On-site (6 hours)”
  • “Maintenance — Monthly Support (retainer)”
Products
  • “Product — SKU/Item Name (10 units)”
  • “Materials — Parts and supplies”
  • “Shipping — Standard delivery”
Common add-ons
  • “Rush fee (24–48 hour turnaround)”
  • “Travel / mileage”
  • “Discount — promotional / loyalty”

Common Mistakes With Blank Invoices

Blank invoices are flexible, but that also means it’s easy to leave out important details.

Avoid these issues
  • Vague descriptions (“services rendered” with no context)
  • Missing payment terms (clients don’t know when it’s due)
  • No reference/job number for business clients
  • Not separating labor and materials (harder to approve)
  • Not labeling tax correctly (Sales Tax vs VAT/GST)
  • Forgetting payment instructions (how the client should pay)
A complete blank invoice reduces back-and-forth and gets you paid faster.

Frequently Asked Questions