Bed and Breakfast Invoice Template
Create professional bed and breakfast invoices for guest stays with clear dates and itemized lodging charges. This bed and breakfast invoice template supports nightly room rates, meal packages, extra guest fees, housekeeping, late check-out, and parking—ideal for B&B hosts issuing invoices for travel records or business reimbursement. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$280.00
Total (USD)$280.00
What to Include on a Bed and Breakfast Invoice
Bed and breakfast invoices should document the guest stay and make charges easy to understand.
Guest and stay details- Guest name
- Stay dates (check-in → check-out)
- Room/suite name (optional)
- Reservation/booking reference (optional)
- Room rate per night (nights × rate)
- Breakfast or meal package (if billed separately)
- Extra guest fee
- Cleaning/housekeeping fee
- Late check-out fee
- Parking fee
- Subtotal, lodging tax (if applicable), total due
- Payment terms and record-keeping notes
Nightly Rates, Add-On Fees, and Guest Charges
Most B&B invoices are based on nightly room rates.
Common add-ons- Extra guest charges
- Meal packages beyond standard breakfast
- Late check-out
- Parking
B&B Invoices for Business Travel and Reimbursement
Guests often need invoices for expense reports.
Best practices- Always include stay dates clearly
- Include guest name and room name if helpful
- Show lodging taxes separately when applicable
- Use a booking reference for easy matching
Policies and Helpful Notes for Lodging Invoices
Many lodging invoices include simple policy reminders.
Common notes- Payment due on receipt
- Add-on fees billed as itemized
- Contact details for questions