Band Invoice Template
Create professional band invoices for live performances and event bookings with clear set details and itemized add-ons. This band invoice template supports base performance fees, extended sets, PA rental, sound engineer services, travel fees, and special requests—ideal for bands billing weddings, private events, venues, and corporate functions. Download instantly in PDF, Word, or Excel format.
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What to Include on a Band Invoice
Band invoices should document the booking clearly so clients can approve and pay without confusion.
Event details- Event name
- Event date
- Venue/location
- Performance details (number of sets and duration)
- Base performance fee
- Extended set time (if applicable)
- PA/sound system rental
- Sound engineer
- Special song requests or custom arrangements
- Travel fee
- Load-in and setup requirements (noted in terms)
- Subtotal, tax (if applicable), total due
- Payment terms and deposit policy
Band Pricing Models: Flat Booking Fees and Add-Ons
Most bands invoice using a flat booking fee, then add optional services.
1) Flat booking fee
Covers standard lineup and a defined set duration.
2) Time-based add-ons
Charge for extended performance time, extra sets, or late-night extensions.
3) Production add-ons
PA rental and sound engineer services are commonly itemized when the band provides them.
A clear breakdown helps clients understand what they’re paying for beyond the performance itself.
Sound, Equipment, and Venue Requirements
Event clients often need clarity on what equipment is included.
Common scenarios- Venue provides PA: invoice focuses on performance fee
- Band provides PA: add a separate PA rental line item
- Engineer required: itemize sound engineer
Deposits, Booking Holds, and Schedule Changes
Entertainment bookings often require deposits to reserve the date.
Best practices- State deposit requirements in your terms
- Note when the remaining balance is due
- Itemize schedule changes (additional time, travel changes) as add-ons