Bank Invoice Template

Bank invoices are typically used to document service fees and transaction-related charges for business or institutional accounts.

Account identification

• Account reference (avoid full account numbers; use last 4 digits)
• Service period (month/date range)
• Optional branch/service location

Itemized banking fees

• Account maintenance fee
• Wire transfer fees
• International payment fees
• Cash handling/deposit processing fees
• Check processing/issuance fees
• Documentation or statement fees

Totals

• Subtotal, tax (if applicable), total due
• Payment instructions or reconciliation references

Itemizing fee categories makes bank invoices easier to understand and reconcile.

Typical categories

• Maintenance and account service fees
• Transfer and payment fees (wire, international)
• Processing fees (cash handling, checks)
• Documentation fees (statements, copies, confirmations)

Using a “Service category” field helps keep invoices consistent across different account services.

Bank charges are often tied to a monthly period or a defined date range.

Best practices

• Always include a service period
• Use account references (last 4 digits) instead of full numbers
• Keep line item labels consistent month to month

This helps accounting teams match invoices to statements and internal ledger entries.

Some clients require supporting documents for certain fees.

Examples

• Wire confirmations
• International payment records
• Monthly statements

If documentation fees are charged, itemize them and consider referencing the related document type in the line item description.