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Appliance Repair Invoice Template

Create professional appliance repair invoices for washing machines, dryers, refrigerators, and home appliances. Our template includes diagnostic fees, parts tracking, and warranty documentation. Perfect for appliance technicians and repair services. Download instantly in PDF, Word, or Excel format.

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Industry Standard

From

Branding & Authorization

Services

$89.00
$142.50
$185.00
$35.00
$125.00
$25.00

Invoice Details

Tax, Discount & Shipping

Payment Methods

Bill to

Subtotal$601.50
Tax Rate (8%)$48.12
Total (USD)$649.62

What to Include on an Appliance Repair Invoice

Professional appliance repair invoices should document:

Business Information
  • Company name
  • License number (if required)
  • Business address
  • Phone and email
  • Insurance information
Customer Information
  • Customer name
  • Service address
  • Phone number
  • Email address
Appliance Details
  • Appliance type
  • Brand name
  • Model number
  • Serial number
  • Age/purchase date
Service Information
  • Problem reported
  • Diagnostic findings
  • Repairs performed
  • Parts replaced
  • Parts on order
Billing Breakdown
  • Diagnostic/service fee
  • Labor charges
  • Parts (itemized)
  • Tax
  • Total amount
  • Warranty terms

Appliance Repair Pricing Guide

Standard rates for appliance repair services:

Service Calls
  • Diagnostic fee: $50-100
  • Applied to repair: Often yes
  • After-hours: +$50-100
  • Emergency same-day: +$50-75
Labor Rates
  • Standard labor: $75-125/hour
  • Minimum labor: 0.5-1 hour
  • Complex repairs: Multiple hours
  • Flat rate available
Washer/Dryer Repairs
  • Belt replacement: $100-175
  • Motor repair: $200-400
  • Pump replacement: $150-300
  • Door seal: $150-300
  • Control board: $200-400
  • Drum bearing: $250-450
Refrigerator Repairs
  • Thermostat: $100-200
  • Compressor: $350-650
  • Fan motor: $150-300
  • Ice maker: $150-400
  • Door seal: $100-250
  • Defrost system: $200-400
Dishwasher Repairs
  • Pump: $150-350
  • Motor: $200-400
  • Control panel: $150-300
  • Door latch: $75-175
  • Spray arm: $75-150

Repair vs. Replace Decision Guide

Help customers make informed decisions:

50% Rule
  • Repair cost > 50% of new
  • Consider replacement
  • Factor in appliance age
  • Energy efficiency gains
  • Warranty value
Age Considerations
  • Refrigerator: 10-20 years
  • Washer: 10-14 years
  • Dryer: 10-13 years
  • Dishwasher: 9-12 years
  • Range: 13-15 years
Repair Indicators
  • Under manufacturer warranty
  • Recently purchased
  • Minor repairs needed
  • High-end appliance
  • Parts available
Replace Indicators
  • Multiple recent repairs
  • Major component failure
  • Obsolete model
  • Parts unavailable
  • Energy inefficient
Customer Communication
  • Explain both options
  • No pressure selling
  • Provide honest assessment
  • Document recommendation
  • Offer to help if replacing

Appliance Repair Business Best Practices

Run a successful appliance repair service:

Technical Excellence
  • Brand certifications
  • Ongoing training
  • Diagnostic tools
  • Technical resources
  • Parts relationships
  • Quality parts sourcing
Service Process
  • Phone diagnosis initial
  • Set time windows
  • Confirm appointments
  • Diagnose thoroughly
  • Explain findings
  • Get approval before repair
Parts Management
  • Stock common parts
  • Quick order system
  • Track warranty status
  • Return defective parts
  • Organized van inventory
  • OEM vs aftermarket
Customer Service
  • Prompt response
  • Respect for home
  • Clean work area
  • Explain repairs
  • Test before leaving
  • Follow-up call
Professionalism
  • Uniformed technicians
  • Identified vehicle
  • Booties/drop cloths
  • Background checked
  • Licensed/insured
  • Online reviews focus

Frequently Asked Questions