Wedding Planner Invoice Template
Create professional wedding planner invoices for full-service planning, partial planning, and day-of coordination. Our template includes milestone billing, vendor tracking, and service packages. Perfect for wedding planners and bridal consultants. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$7,200.00
Total (USD)$7,200.00
What to Include on a Wedding Planner Invoice
Professional wedding planning invoices should document:
Business Information- Business name
- Planner name(s)
- Contact information
- Website and social media
- Business license
- Couple's names
- Contact information
- Wedding date
- Guest count
- Venue name
- Planning package level
- Specific services rendered
- Meetings and consultations
- Venue visits
- Vendor coordination
- Event date and timeline
- Venue address
- Key vendor contacts
- Special requirements
- Package price
- Itemized add-ons
- Payment schedule
- Payments received
- Balance due
Wedding Planning Rate Benchmarks
Standard pricing for wedding planning services:
Full-Service Planning- Budget weddings: $3,000-5,000
- Mid-range: $5,000-10,000
- Luxury: $10,000-25,000
- High-end: $25,000-50,000+
- Or 10-20% of wedding budget
- Limited scope: $2,000-4,000
- Month-of coordination: $1,500-3,500
- Design-only: $2,000-5,000
- Entry level: $800-1,500
- Experienced: $1,500-3,000
- Premium: $3,000-5,000
- Includes rehearsal
- Consultation: $75-200/hour
- Planning sessions: $100-250/hour
- Minimum engagement: 5-10 hours
- Additional meetings: $100-200
- Extra venue visits: $150-300
- Design boards: $200-500
- RSVP management: $200-500
- Welcome party: $500-1,500
- Mileage: $0.50-1/mile
- Destination weddings: Negotiated
- Hotel and per diem: At cost
Wedding Planner Billing Best Practices
Manage wedding planning payments professionally:
Payment Schedules- 25% at contract signing
- 25% at 6 months out
- 25% at 2 months out
- 25% two weeks before wedding
- Alternative: 3 equal payments
- Non-refundable deposit (25-50%)
- Secures the date
- Covers initial planning
- Applied to total package
- Due at contract signing
- Services included
- Payment schedule
- Cancellation terms
- Postponement policy
- Out-of-scope charges
- Deposit non-refundable
- Payments non-refundable
- Postponement fee (15-25%)
- New date subject to availability
- Force majeure clause
- Client reimbursement process
- Advance for vendor payments
- Receipt documentation
- Monthly expense reports
- Credit card for client expenses
Wedding Planning Service Levels
Structure services for different client needs:
Full-Service Planning- Complete wedding design
- Budget management
- Vendor sourcing and booking
- Timeline creation
- Guest management
- Rehearsal coordination
- Full wedding day coverage
- Client has some vendors
- Fill in the gaps
- Coordination support
- Design assistance
- Timeline finalization
- Day-of management
- Final 4-8 weeks
- Vendor confirmation
- Timeline creation
- Rehearsal coordination
- Wedding day management
- No vendor sourcing
- Rehearsal attendance
- Timeline execution
- Vendor management
- Emergency handling
- Ceremony and reception
- 8-12 hours coverage
- Vision development
- Color and style boards
- Vendor recommendations
- Design implementation
- Styling on wedding day