Therapist Invoice Template
Create professional therapist invoices for individual therapy, couples counseling, and mental health services. Our template includes CPT codes, insurance superbill formatting, and session tracking. Perfect for licensed therapists, counselors, psychologists, and social workers. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$1,150.00
Total (USD)$1,150.00
What to Include on a Therapist Invoice
Professional therapy invoices should document:
Provider Information- Full legal name
- Credentials (LCSW, LPC, PhD, etc.)
- License number and state
- NPI number
- Practice name and address
- Phone, email, website
- Client name
- Date of birth
- Address
- Phone number
- Insurance ID (if applicable)
- Date of service
- Session duration
- Type of service (individual, couples, family)
- CPT procedure code
- Diagnosis code (ICD-10)
- Session notes (general)
- Session fee
- Amount paid
- Adjustment (if any)
- Balance due
- Payment method accepted
- Place of service code
- Referring provider (if any)
- Prior authorization number
- Rendering provider NPI
Therapy Session Rate Benchmarks
Standard rates for mental health services:
Individual Therapy- Entry-level therapist: $80-120/session
- Experienced therapist: $120-175/session
- Senior/specialized: $175-250/session
- Psychologist/PhD: $150-300/session
- Psychiatrist: $200-400/session
- 30-minute session: 60% of hourly rate
- 45-minute session: 85% of hourly rate
- 50-minute session: Standard rate
- 60-minute session: 110% of rate
- 90-minute intake: 1.5× rate
- Couples therapy: $125-225/session
- Family therapy: $150-250/session
- Group therapy: $50-80/person
- EMDR session: $150-250
- Psychological testing: $150-300/hour
- Initial assessment: $150-300
- Treatment plan review: $75-150
- Phone consultation: $50-100
- Letter/documentation: $50-100
- Court appearance: $200-500/hour
- Often 20-50% reduction
- Based on income
- Limited slots available
- Documented in agreement
Insurance and Superbill Guide
Navigate insurance billing for therapy:
Out-of-Network Billing- Collect full fee at time of service
- Provide superbill to client
- Client submits for reimbursement
- Reimbursement varies by plan
- No direct insurance dealing
- Provider name and credentials
- Provider NPI number
- Tax ID or SSN
- Client name and DOB
- Date of service
- CPT codes used
- ICD-10 diagnosis codes
- Fee charged
- Amount paid
- 90791: Psychiatric evaluation
- 90832: 30-min psychotherapy
- 90834: 45-min psychotherapy
- 90837: 60-min psychotherapy
- 90847: Family therapy
- 90846: Family without patient
- 90853: Group therapy
- Contracted rates apply
- Credentialing required
- Claims submission required
- Authorization may be needed
- More administrative burden
Therapy Practice Billing Best Practices
Run a sustainable private practice:
Payment Policies- Payment due at time of service
- Accept multiple payment methods
- Credit card on file option
- Clear cancellation policy
- Enforce no-show fees
- 24-48 hour cancellation notice
- Late cancel = full charge
- No-show = full charge
- Exceptions for emergencies
- Policy in informed consent
- Maintain clear records
- Session notes separate from invoices
- Protect client confidentiality
- HIPAA-compliant billing
- Secure payment processing
- Consistent fee enforcement
- Clear sliding scale criteria
- Avoid bartering
- Address payment issues promptly
- Maintain professional boundaries
- Track income and expenses
- Set aside for taxes
- Consider billing software
- Liability insurance
- Regular fee reviews