Airbnb Invoice Template
Create a professional Airbnb invoice for short-term rental stays with clear booking references and itemized charges. This Airbnb invoice template includes nightly rates, cleaning fees, optional add-ons, and guest details—ideal for travel reimbursements and host record keeping. Download instantly in PDF, Word, or Excel format.
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Subtotal$585.00
Total (USD)$585.00
What to Include on an Airbnb Invoice
Airbnb invoices are commonly used for documentation and reimbursement. A clear breakdown makes the invoice more useful for guests and business travel.
Booking details- Airbnb booking reference
- Guest name
- Listing/property name
- Stay dates
- Nightly rate and number of nights
- Cleaning fee
- Extra guest fee
- Pet fee
- Late checkout fee
- Parking fee (if applicable)
- Subtotal, tax (if applicable), total due
- Notes or payment instructions as needed
Nightly Rates, Cleaning Fees, and Add-Ons
Most Airbnb invoices follow a simple structure: nightly rate plus fees.
How to structure line items- Use “Nightly rate” with quantity equal to number of nights
- List cleaning as a separate fixed fee
- Add optional fees (pets, parking, late checkout) as separate lines
Airbnb Invoices for Business Travel Reimbursement
Many guests need invoices to submit expenses.
Best practices- Always include stay dates and listing name
- Include booking reference for verification
- Keep charges itemized (nightly rate + fees)
Host Record Keeping and Consistent Invoicing
Even when bookings are managed through platforms, keeping a consistent invoice format helps with accounting.
Good habits- Use booking references on every invoice
- Keep listing name consistent (matches the platform listing)
- Include stay dates for reporting
- Track add-ons (pet fees, parking) as separate line items