Airline Invoice Template

Airline invoices (or invoice-style receipts) are commonly used for business travel documentation and reimbursements.

Trip details

• Itinerary/booking reference
• Passenger name (optional)
• Route (origin → destination)
• Travel date

Itemized charges

• Flight fare (ticket price)
• Baggage fees (if applicable)
• Seat selection fees (if applicable)
• Change or service fees
• In-flight add-ons (where applicable)
• Taxes and airport fees

Totals

• Subtotal, tax/fees, total due
• Payment terms and record-keeping notes

Airline charges often include multiple components beyond the base fare.

Common fee categories

• Checked baggage fees
• Seat selection or upgraded seating
• Change or rebooking fees
• Priority boarding (when applicable)
• In-flight Wi-Fi or other add-ons
• Taxes and airport fees

Itemizing these charges helps travelers and finance teams understand what was paid for and why the total differs from the base fare.

Many companies require a clear record for travel reimbursement.

Best practices

• Include booking reference prominently
• Include route and travel date
• Add passenger name when the invoice is for a specific traveler

These details help match the invoice to the trip, expense report, and company travel policy.

Airline “invoices” are often used as proof of payment rather than traditional service invoicing.

Keep it clear

• Show the fare as the primary line item
• List add-ons separately
• Include taxes/airport fees as their own line item when needed

This format is widely accepted for record keeping and expense submission.