Therapy Invoice Template
Create professional therapy invoices for private practice counseling and psychotherapy services. This therapy invoice template includes session fees, telehealth visits, package credits, and provider details—helpful for clients who need documentation for reimbursement. Download instantly in PDF, Word, or Excel format.
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What to Include on a Therapy Invoice
Therapy invoices are often used for billing and record-keeping, and sometimes as receipts for reimbursement. A clear invoice protects your practice and helps clients keep documentation.
Provider and practice details- Practice name and contact details
- Therapist/provider name
- Practice address (or service location)
- License/registration number (optional if you use it)
- Client name (or responsible party)
- Billing address/contact info
- Service date(s) or service period
- Session type (in-person vs. telehealth)
- Session format (individual, couple, family) if relevant
- Professional, minimal service descriptions
- Initial intake session
- Ongoing sessions (quantity × rate)
- Packages or bundles (if used)
- Discounts or credits applied
- Total due (or paid status if collected)
- Payment terms and accepted methods
- Optional reimbursement/claim reference
Therapy Session Fees, Packages, and How to Invoice Them
Therapy services are usually billed per session, but some practices also offer packages.
Common billing methods- Per session: simplest and most common
- Monthly statement: lists multiple sessions in a billing period
- Packages: bundles like 4 or 8 sessions (invoice shows package charge or credits)
- Telehealth pricing: separate rate or same as in-person, depending on your practice
- Invoice the package as a line item (e.g., “4-session package”)
- Apply credits as sessions are used (optional)
- Keep the service period visible so clients can track usage
Therapy Invoices for Reimbursement and Documentation
Clients may submit therapy invoices for reimbursement depending on their coverage. While requirements vary, clear documentation often helps.
Helpful invoice fields- Provider name and practice details
- Date(s) of service
- Session charges and totals
- Payment status if paid (for receipt use)
- Optional claim/reference number
Payment and Cancellation Policies to Include
Clear policies reduce uncomfortable billing conversations later.
Common policies- Payment due at time of session
- Net terms for approved payers (rare in private practice)
- 24-hour cancellation policy
- No-show fees