Taxi Invoice Template
Create professional taxi invoices for business travel, airport transfers, and corporate billing. This taxi invoice template includes pickup and drop-off details, base fare, distance charges, wait time, surcharges, and tips—ideal for receipts and reimbursement documentation. Download instantly in PDF, Word, or Excel format.
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What to Include on a Taxi Invoice
Taxi invoices are often used as receipts for reimbursement, so clarity matters.
Trip details- Ride date
- Pickup and drop-off locations
- Trip/ride reference number (if used)
- Passenger name (optional for corporate rides)
- Base fare
- Distance charge (miles/km × rate) or flat fare
- Wait time (minutes × rate)
- Surcharges (airport pickup, late-night, etc.)
- Tolls and parking (if applicable)
- Tip/gratuity (optional)
- Total due (or paid)
- Payment method (optional if you track it)
- Business contact details for receipts
Taxi Fare Pricing Models
Taxi billing usually follows one of these structures:
1) Metered fare
Base fare + distance + wait time. Your invoice should show each component so the total is easy to understand.
2) Flat fare
Common for airport routes or fixed destinations. Invoice should list the flat route and price.
3) Corporate account billing
Multiple rides billed to a business. Invoices often include passenger name, trip reference, and ride date for reconciliation.
Using consistent fare line items helps riders submit receipts without questions.
Taxi Invoices for Business Travel and Reimbursement
Corporate travelers need invoices that work as receipts.
Best practices- Include pickup/drop-off and ride date
- Add passenger name when invoicing a company account
- Include a ride reference number to match dispatch logs
- Itemize tolls and surcharges separately
Surcharges, Wait Time, and Extras
Taxi totals can change because of extras.
Common extras- Airport pickup surcharge
- Late-night surcharge (if applicable)
- Wait time due to traffic or delays
- Tolls and parking