Trade Invoice Template
Create professional invoices for skilled trades with clear labor and materials breakdowns, job site details, and common trade fees like call-outs and emergency premiums. This trades invoice template is ideal for electricians, plumbers, HVAC technicians, carpenters, and other contractors. Download instantly in PDF, Word, or Excel format.
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What to Include on a Trades Invoice
Trades invoices should clearly show labor, materials, and job details so customers understand the total and can approve payment quickly.
Business and customer details- Company name and contact information
- Customer name and billing contact
- Billing address (and job site address if different)
- Job number / work order
- Trade type (electrical, plumbing, HVAC, carpentry, etc.)
- Service date(s)
- Brief work summary (what was completed)
- Hourly labor line items
- Number of hours on site
- Specialized labor rates (if used)
- Minimum charges (if applicable)
- Parts used and quantities
- Materials summary (lumber, fittings, wire, etc.)
- Handling or sourcing fees (if charged)
- Call-out/service visit fee
- Travel/mileage
- Disposal/haul-away
- After-hours/emergency premium
- Permit fees (if applicable)
- Subtotal, tax, total amount due
- Payment terms and accepted methods
Labor and Materials: The Most Common Trades Billing Format
Most trade work is billed as time + materials, sometimes with a service call fee. This format is familiar to customers and helps justify pricing.
How to structure it- Start with a call-out or service visit fee (if you use one)
- List labor as hours × rate
- Add separate lines for materials/parts (or a materials summary)
- Add optional fees (disposal, emergency premium) only when applicable
- Customers see exactly how totals are calculated
- Materials are not “hidden” inside labor
- Optional charges are clearly identified
Common Trades Invoice Line Items
Here are common line items tradespeople use (adapt these to your trade):
Service and labor- “Service call / diagnostic”
- “Labor — installation”
- “Labor — repair”
- “Labor — troubleshooting”
- “Second technician (if applicable)”
- “Parts and materials”
- “Replacement component”
- “Consumables (sealant, fasteners, fittings)”
- “Travel / mileage”
- “Disposal / haul-away”
- “Permit / inspection fee”
- “After-hours / emergency premium”
Estimates, Change Orders, and Extra Work
Trade jobs often change once work begins. Your invoice should reflect approvals and keep scope clear.
Best practices- Reference the original estimate or work order number
- Add a note for approved extras (“Additional work approved on-site”)
- Separate change-order work into its own line items
- If materials changed, note substitutions or upgrades