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Personal Trainer Invoice Template

Personal Trainer Invoice Template

Stay organized and professional with our personal trainer invoice template. Perfect for independent trainers and coaches to bill for individual sessions, group classes, or monthly coaching packages. Download instantly in PDF, Word, or Excel format.

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Industry Standard
Your Business
Bill To
Invoice Details
Additional Information
Line Items
Description
Qty
Rate
Amount
$600.00
$150.00
$50.00
Tax & Discount
Notes & Terms

Billing Tips for Personal Trainers

Effective billing helps you maintain a steady income and clear expectations:

1. Package Discounts
Encourage long-term commitment by offering a slightly lower per-session rate when clients buy a block of 10 or 20 sessions.

2. Automated Invoicing
Send invoices at the same time every month or immediately after a session package is depleted to maintain cash flow.

3. Clear Cancellation Policy
Put your cancellation policy directly on the invoice so there are no surprises when you need to charge for a missed session.

Frequently Asked Questions