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Painter Invoice Template

Painter Invoice Template

Create professional painting invoices with our template. Designed for residential and commercial painters with sections for square footage pricing, paint specifications, surface prep, and detailed labor tracking. Download instantly in PDF, Word, or Excel format.

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Industry Standard
Your Business
Bill To
Invoice Details
Additional Information
Line Items
Description
Qty
Rate
Amount
$400.00
$2,000.00
$350.00
$450.00
Tax & Discount
Notes & Terms

How Painters Calculate Pricing

Professional painters use several pricing methods:

1. Square Footage Pricing
Most common for interiors. Charge per square foot of wall/ceiling area. Easier to quote and less prone to disputes than hourly.

2. Per Room Pricing
Fixed rates for standard rooms. Example: $300 for a bedroom, $400 for a living room. Fast quoting but requires experience to estimate accurately.

3. Hourly + Materials
Best for small jobs, repairs, or complex projects where scope is uncertain. Requires detailed time tracking.

4. Linear Footage
Used for trim work, baseboards, or exterior work. Charge per linear foot of trim or perimeter of the building.

What to Include on a Painting Invoice

Comprehensive painting invoices should document:

Project Scope
  • Specific rooms or areas painted
  • Square footage or room count
  • Number of coats applied
  • Sheen/finish type
Surface Preparation
  • Patching and repair work
  • Sanding and smoothing
  • Caulking gaps and cracks
  • Priming (type and coats)
  • Protection and masking
Paint Specifications
  • Brand and product line
  • Color names and codes
  • Quantity used (gallons)
  • Sheen type (flat, eggshell, satin, semi-gloss)
  • Special features (low-VOC, washable, etc.)
Labor Details
  • Number of painters
  • Days/hours worked
  • Rate structure (hourly, sq ft, or fixed)
  • Specialized work (faux finish, murals)
Materials & Supplies
  • Paint costs
  • Primer, caulk, spackle
  • Brushes, rollers, drop cloths
  • Tape, plastic sheeting
  • Cleanup and disposal
Warranty Information
  • Warranty duration
  • What is covered
  • Maintenance recommendations

Paint and Materials Cost Guide

Standard paint costs and markup guidelines:

Paint Costs (per gallon)
  • Economy interior: $25-35
  • Mid-grade interior: $35-50
  • Premium interior: $50-80
  • Economy exterior: $30-40
  • Premium exterior: $50-90
Coverage Rates
  • 1 gallon covers approximately 350-400 sq ft per coat
  • Primer: 300-350 sq ft per gallon
  • Textured surfaces: 250-300 sq ft per gallon
Material Markup Most painters mark up paint and materials 15-35% to cover procurement time, expertise in product selection, and storage/handling.

Supplies Budget
Budget 10-15% of paint cost for consumables (brushes, rollers, tape, drop cloths) on most jobs.

Painter Pricing Benchmarks

Industry standard rates by project type:

Interior Painting (per sq ft)
  • Basic walls: $1.50-3.50
  • Walls and trim: $2.50-4.50
  • Ceilings: $1.00-2.50
  • Doors and trim only: $40-100 per opening
Exterior Painting
  • Siding (per sq ft): $2.00-4.50
  • Trim and detail: $3.00-6.00
  • Deck/fence staining: $1.50-3.00
Hourly Labor Rates
  • Solo painter: $40-75/hr
  • Painter with helper: $60-100/hr
  • Professional crew: $75-150/hr
Common Fixed-Price Jobs
  • Single room (12×12): $300-700
  • Entire interior (1,500 sq ft): $2,500-6,000
  • Two-story exterior (2,500 sq ft): $4,000-10,000
  • Kitchen cabinet painting: $1,500-4,000
  • Front door painting: $100-300
Preparation Charges
  • Basic cleaning and sanding: included in per sq ft
  • Major repair work: $50-100/hr
  • Wallpaper removal: $1-3 per sq ft
  • Lead paint remediation: $8-15 per sq ft

Frequently Asked Questions