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Landscaper Invoice Template

Landscaper Invoice Template

Create professional landscaping invoices with our template. Designed for lawn care, landscape installation, and maintenance services with sections for crew labor, equipment costs, and material tracking. Download instantly in PDF, Word, or Excel format.

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Industry Standard
Your Business
Bill To
Invoice Details
Additional Information
Line Items
Description
Qty
Rate
Amount
$260.00
$150.00
$0.00
$225.00
Tax & Discount
Notes & Terms

How Landscapers Structure Pricing

Landscaping businesses use different pricing models based on service type:

1. Per-Hour Crew Rate
Charge by the hour for the entire crew. If you have 3 workers, charge 3× your per-person rate. Best for projects where scope is uncertain.

2. Fixed Project Pricing
Quote a flat price for the complete project based on estimated hours and materials. Protects you from scope creep if you build in buffer.

3. Per-Service Pricing
Fixed rates for routine services: mowing, edging, trimming, blowing. Common for residential maintenance routes.

4. Square Footage Pricing
Charge per square foot for services like sodding, seeding, or mulching. Easy to calculate and quote on-site.

Essential Elements for Landscape Invoices

Professional landscape invoices should include:

Property Information
  • Service address and property size
  • Property access notes
  • Contact person on-site
Scope of Work
  • Detailed description of services performed
  • Before/after photos (recommended)
  • Areas of property serviced
  • Weather conditions if relevant
Labor Breakdown
  • Number of crew members
  • Hours worked per person or total crew hours
  • Labor rate (per person or per crew)
  • Foreman/supervisor time if billed separately
Materials & Equipment
  • Plants with botanical and common names
  • Quantities of bulk materials (mulch, soil, stone)
  • Equipment usage or rental fees
  • Delivery charges for materials
Project Specifics
  • Completion date
  • Warranty information
  • Maintenance instructions
  • Seasonal care recommendations

How to Price Landscape Materials

Standard pricing approaches for common materials:

Plants & Trees
Mark up 50-100% from your wholesale cost. Higher markup on smaller plants, lower on large trees due to delivery costs.

Bulk Materials (per cubic yard)
  • Mulch: $45-85 installed
  • Topsoil: $40-75 installed
  • Compost: $50-90 installed
  • Decorative stone: $75-150 installed
Hardscape Materials
  • Pavers: 40-60% markup
  • Retaining wall blocks: 35-50% markup
  • Landscape fabric: 60-80% markup
  • Edging materials: 50-70% markup
Include Installation Most landscapers include installation in the material price rather than separating it. This simplifies pricing and prevents disputes.

Landscaping Rate Guide

Industry pricing benchmarks by service:

Labor Rates
  • Per-person hourly: $35-75
  • Per-crew hourly (3-person): $125-225
  • Skilled labor (hardscape): $50-100/person
  • Foreman/supervisor: $60-90
Maintenance Services
  • Lawn mowing (residential): $35-80 per visit
  • Lawn mowing (commercial): $60-200+ per visit
  • Spring cleanup: $200-600
  • Fall cleanup: $250-800
  • Aeration and seeding: $75-250
  • Mulch installation: $60-100 per cubic yard
Installation Services
  • Sod installation: $0.90-2.00 per sq ft
  • Planting shrubs: $50-150 per plant
  • Planting trees: $100-500+ per tree
  • Mulch bed installation: $4-7 per sq ft
  • Paver patio: $15-30 per sq ft
Equipment Charges
  • Skid steer: $75-150/hr
  • Mini excavator: $100-200/hr
  • Sod cutter: $50-100/hr
  • Aerator: $40-80/hr

Frequently Asked Questions