Oil Change Invoice Template
Create professional oil change invoices for vehicle service with clear parts and labor itemization. This oil change invoice template supports oil change services, oil and filter parts, inspections, and common add-ons like air and cabin filters—ideal for auto service shops and quick lube businesses providing customers with clean service documentation. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$75.00
Total (USD)$75.00
What to Include on an Oil Change Invoice
Oil change invoices should document the vehicle, service performed, and parts used.
Vehicle and service details- Vehicle year/make/model (optional)
- VIN (optional)
- Odometer reading (optional)
- Oil type (optional)
- Oil change service
- Engine oil (quarts)
- Oil filter
- Air filter replacement
- Cabin air filter
- Fluid top-off/inspection
- Subtotal, sales tax, total due
- Payment terms and record-keeping notes
Oil Change Service Types and Common Add-Ons
Customers often want invoices to clearly show what was included.
Common service types- Conventional oil change
- Synthetic blend oil change
- Full synthetic oil change
- Filter replacements
- Fluid checks and top-offs
- Basic inspections
Parts vs Labor Itemization for Auto Service Invoices
Auto service invoices are easier to understand when parts are separated from service labor.
Best practices- Keep the oil change service as a primary line item
- List parts (oil, filter) as separate line items when needed
- Use clear descriptions for filters and fluids
Using Oil Change Invoices as Service Records
Many customers keep invoices for maintenance records.
Best practices- Include VIN and odometer when available
- Note oil type (conventional vs synthetic)
- Keep invoices consistent across visits