Nonprofit Invoice Template
Create professional nonprofit invoices for programs and services with clear program references and service periods. This nonprofit invoice template supports program services, workshops, outreach, event services, administrative support, and reporting—ideal for nonprofits billing partners, sponsors, and institutions with documentation that fits grant and contract workflows. Download instantly in PDF, Word, or Excel format.
Instant PDF Export
No Signup Required
Industry Standard
From
Branding & Authorization
Invoice Generator
Bill to
Subtotal$600.00
Total (USD)$600.00
What to Include on a Nonprofit Invoice
Nonprofit invoices should clearly connect charges to a program, grant, or contract.
Program and funding details- Program/grant name
- Service period
- Funding/contract reference (optional)
- Department/cost center (optional)
- Program services
- Community workshops or training
- Outreach services
- Event services
- Administrative support
- Reporting/documentation
- Subtotal, tax (if applicable), total due
- Payment terms and remittance instructions
Program-Based Billing for Nonprofits
Nonprofits often bill based on programs rather than individual products.
Best practices- Use a program or grant name on every invoice
- Add a service period for monthly or quarterly billing
- Itemize by service categories that match your budget lines
Grant and Contract References on Nonprofit Invoices
Many payers require invoice references to process payments.
Common requirements- Contract number or funding reference
- Department or cost center
- Program name and reporting period
Reporting and Documentation as Billable Services
Nonprofit work can include reporting obligations.
Examples- Grant reporting and documentation
- Outcome summaries
- Program delivery documentation