What should a delivery invoice template include?

A delivery invoice template should include delivery date(s), route or stop details, service level (standard/express), itemized charges (per stop, route fee, mileage), add-ons like wait time and tolls, POD/reference numbers, totals, and payment terms.

How do delivery services charge clients?

Many charge per stop or per route, often with additional mileage charges for distance. Add-ons like wait time, tolls, fuel surcharges, and after-hours fees are commonly itemized.

What is POD on a delivery invoice?

POD stands for proof of delivery. It’s a reference number or record that confirms a delivery was completed. Including POD references helps business clients reconcile and approve invoices.

Should mileage be itemized on delivery invoices?

Yes if mileage is part of your pricing. Listing mileage as a separate line item makes charges transparent and helps clients understand variable route totals.

How do I invoice wait time for deliveries?

Add wait time as a separate line item with minutes (or hours) as quantity and your wait-time rate as the rate. This keeps base delivery charges separate from time delays.

What payment terms are common for delivery invoices?

Due-on-receipt and Net 7 are common for smaller clients. Corporate clients often use Net 14 or Net 30 depending on agreements and billing cycles.

Delivery Invoice Template

Create professional delivery invoices for courier and local delivery services with clear per-stop pricing, mileage charges, and route details. This delivery invoice template is ideal for drivers and delivery businesses billing for multi-stop routes, express deliveries, wait time, and surcharges. Download instantly in PDF, Word, or Excel format.

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Industry Standard

Download Popular Delivery Invoice Templates

Download a ready-to-use PDF template or generate your invoice online in seconds.

Clean Delivery Invoice Template

A simple, versatile layout for services or products.

Minimal Delivery Invoice Template

Lightweight design that keeps focus on line items.

Bold Delivery Invoice Template

Strong structure for large projects or milestones.

Classic Delivery Invoice Template

Timeless styling that works for any industry.

Simple Delivery Invoice Template

Easy to scan and perfect for quick billing.

Detailed Delivery Invoice Template

Extra room for items, notes, and tax breakdowns.

Modern Delivery Invoice Template

Clean sections with a subtle accent header.

Use Free Delivery Invoice Generator

Prefer a polished, client-ready invoice fast? The generator auto-calculates totals, applies taxes and discounts, and lets you customize your logo and colors.

Delivery Invoice Generator

From

Bill to

Branding

Items

Name

Code/SKU

Qty

Rate

Amount

$216.00

Name

Code/SKU

Qty

Rate

Amount

$85.00

Name

Code/SKU

Qty

Rate

Amount

$38.25

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$25.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Invoice Details

Invoice Number

Issue Date

Due Date

Additional Fields

Notes for client

Payment terms

Tax, Discount & Shipping

Tax Rate (%)

Tax included in prices

Discount (%)

Shipping (USD)

Payment Methods

Totals

Subtotal$364.25

Total (USD)$364.25

What to Include on a Delivery Invoice

Delivery invoices should make it easy to reconcile deliveries against dispatch logs and customer records.

Client and service details

Customer/company name and billing contact
Delivery date(s) or billing period
Service level (standard vs express)

Operational details

Route details or number of stops
Proof-of-delivery (POD) reference number(s)
Notes about exceptions (optional)

Common delivery line items

Per-delivery/per-stop charges
Route or batch delivery fee
Mileage charges
Wait time
Tolls and parking
Fuel or peak-time surcharges

Totals

Subtotal, tax (if applicable), total due
Payment terms and instructions

Delivery Billing Models: Per Stop, Per Route, and Mileage

Delivery services commonly bill using one or a combination of these methods:

1) Per stop
Price per completed delivery. Great for multi-stop routes.

2) Per route
Flat fee for a scheduled route, sometimes with included stops.

3) Mileage-based
Charge by distance, often used for longer deliveries or rural service.

4) Express vs standard
Different pricing based on urgency or delivery window.

Most businesses combine per-stop with mileage or a route fee, then itemize add-ons like wait time or tolls.

Proof of Delivery (POD) and Reconciliation

Business clients often need proof of delivery to approve invoices.

How to make invoices easier to approve

Include POD or reference numbers in a dedicated field
Use a route details field for “12 stops — Downtown route”
If needed, provide a stop list or manifest separately

Invoices that include POD references typically move through accounts payable faster.

Wait Time, Extra Stops, and Surcharges

Delivery invoices often include charges beyond base delivery rates.

Common add-ons

Wait time at pickup or drop-off
Additional stops requested after dispatch
Redelivery attempts
Fuel surcharge
Peak-time or after-hours service

Itemize these add-ons so clients can see why totals vary across days or routes.

Delivery Invoice Template

Download Popular Delivery Invoice Templates

Create Your Own Custom Invoice!

Clean Delivery Invoice Template

Minimal Delivery Invoice Template

Bold Delivery Invoice Template

Classic Delivery Invoice Template

Simple Delivery Invoice Template

Detailed Delivery Invoice Template

Modern Delivery Invoice Template

Use Free Delivery Invoice Generator

Delivery Invoice Generator

What to Include on a Delivery Invoice

Delivery Billing Models: Per Stop, Per Route, and Mileage

Proof of Delivery (POD) and Reconciliation

Wait Time, Extra Stops, and Surcharges

Frequently Asked Questions