Delivery Invoice Template

Delivery invoices should make it easy to reconcile deliveries against dispatch logs and customer records.

• Customer/company name and billing contact
• Delivery date(s) or billing period
• Service level (standard vs express)

• Route details or number of stops
• Proof-of-delivery (POD) reference number(s)
• Notes about exceptions (optional)

• Per-delivery/per-stop charges
• Route or batch delivery fee
• Mileage charges
• Wait time
• Tolls and parking
• Fuel or peak-time surcharges

• Subtotal, tax (if applicable), total due
• Payment terms and instructions

Delivery services commonly bill using one or a combination of these methods:

1) Per stop
Price per completed delivery. Great for multi-stop routes.

2) Per route
Flat fee for a scheduled route, sometimes with included stops.

3) Mileage-based
Charge by distance, often used for longer deliveries or rural service.

4) Express vs standard
Different pricing based on urgency or delivery window.

Most businesses combine per-stop with mileage or a route fee, then itemize add-ons like wait time or tolls.

Business clients often need proof of delivery to approve invoices.

• Include POD or reference numbers in a dedicated field
• Use a route details field for “12 stops — Downtown route”
• If needed, provide a stop list or manifest separately

Delivery invoices often include charges beyond base delivery rates.

• Wait time at pickup or drop-off
• Additional stops requested after dispatch
• Redelivery attempts
• Fuel surcharge
• Peak-time or after-hours service