Decorators Invoice Template

Decorator invoices should document the event or project, what areas were decorated, and which items were provided as rentals or materials.

• Event or project name
• Event date
• Venue/location
• Decor scope (areas/items)

• Design & styling fee
• Setup labor (hours × rate)
• Teardown/strike labor
• Rental decor items (arches, backdrops, linens, props)
• Materials and florals (if provided)
• Delivery/transport

• Subtotal, tax (if applicable), total due
• Payment terms and instructions

Decorators typically price projects using a mix of services and physical items.

1) Design fee
Covers concepting, sourcing, and planning.

2) Labor
Setup and teardown billed hourly or as a fixed fee.

3) Rentals
Decor inventory billed as rental items (backdrops, props, linens).

4) Materials
Consumables like florals or custom builds billed separately.

Separating these categories helps clients understand what’s labor vs what’s inventory or materials.

Decor projects frequently change as events evolve.

• Use a “Decor scope” field to define what areas are included
• Itemize additions as separate line items (extra pieces, extra tables, extra installs)
• Note that venue access windows can impact labor time

If you provide rentals, your invoice should support inventory tracking.

• List rental items as a separate category/line item
• Note ownership and return/pickup expectations in terms
• Mention that damaged or missing items may be billed