Invoicle.Create Invoice

Business Invoice Template

Create professional business invoices that clients can process quickly. Our business invoice template is built for B2B billing with purchase order fields, department/cost center tracking, itemized services and products, and clear payment terms. Download instantly in PDF, Word, or Excel format.

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Industry Standard

From

Branding & Authorization

Services

$950.00
$300.00
$45.00
-$0.00

Invoice Details

Tax, Discount & Shipping

Payment Methods

Bill to

Subtotal$1,295.00
Total (USD)$1,295.00

What to Include on a Business Invoice

Business clients often route invoices through purchasing and accounts payable. A business invoice template should include the details they need to approve and pay without delays.

Company and client details
  • Your business name and contact info
  • Client company name and billing address
  • AP contact email (optional but helpful)
Invoice identifiers
  • Invoice number
  • Invoice date and due date
  • Payment terms (Net 15 / Net 30 / Net 45)
  • Currency
B2B tracking fields
  • PO number (purchase order)
  • Department or cost center (if required)
  • Project name or statement of work reference
  • Service period (for monthly/retainer billing)
Itemized billing
  • Clear descriptions aligned with quotes/POs
  • Quantity, unit rate, line totals
  • Separate labor vs. materials/products where relevant
Totals and payment
  • Subtotal, tax, discounts, total due
  • Remittance information (bank transfer details or payment link)
  • Payment instructions (reference invoice + PO)

PO Numbers and How Accounts Payable Processes Invoices

Many business invoices are paid only after they match internal purchasing records. Adding the right fields prevents “invoice rejected” delays.

What AP typically checks
  • Invoice matches the PO (description, totals, vendor name)
  • Billing address and vendor details are correct
  • Terms and due date align with the agreement
  • Tax is labeled correctly (Sales Tax vs VAT/GST)
  • Banking/remittance details are present
When to add a PO number
  • Any time the client provides a PO
  • Any time the client requires procurement approval
  • Any time you bill against a statement of work or contract
If a client doesn’t use POs, you can use a reference or job number instead.

Monthly Billing, Retainers, and Service Periods

Business invoices are often recurring (monthly support, retainers, subscriptions, managed services). Including a service period reduces confusion.

Examples
  • “Managed Services — January 2026”
  • “Monthly Retainer — Design Support (20 hours included)”
  • “IT Support — Q1 Coverage”
  • “Consulting — Weekly on-call availability”
Best practices
  • Put the service period in a dedicated field
  • If hours are included, show included hours and overage rates
  • List add-ons separately (extra work, rush requests, travel)
Clear recurring billing improves renewals and reduces disputes.

Common Line Items on Business Invoices

Use item descriptions that match the client’s PO or contract wording. Here are common business invoice line items:

Services
  • “Consulting Services (hours)”
  • “Project Management”
  • “Implementation / Setup”
  • “Training / Onboarding”
  • “Support & Maintenance (monthly)”
Products / deliverables
  • “Hardware / Equipment”
  • “Software / Licenses”
  • “Reports / Documentation”
  • “Design / Creative Assets”
Adjustments
  • “Discount — contract pricing”
  • “Credit — deposit/retainer applied”
  • “Late fee (if applicable and agreed)”

Frequently Asked Questions