Actor Invoice Template

Actor invoices should make it easy for production accounting to match your invoice to the project and payment agreement.

Production details

• Production/project title
• Role/character name (optional)
• Shoot/performance date(s)
• Contact person or department (optional)

Billing structure

• Day rate (most common)
• Half-day or hourly rehearsal rate
• Additional days or pickups
• Fittings/wardrobe time (if billed)
• ADR/voice sessions (if applicable)

Usage and buyouts (commercial work)

• Usage term (time period)
• Usage type (broadcast, digital, social, etc.)
• Territory (local/national/international)
• Buyout amount if applicable

Expenses

• Travel fees (as agreed)
• Per diem (as agreed)
• Parking/tolls (if reimbursable)

Totals

• Subtotal, tax (if applicable), total due
• Payment terms and instructions

Many acting invoices are based on a day rate, with additional billing for rehearsal or special sessions.

Common line items

• “Acting services — day rate”
• “Additional shoot day”
• “Rehearsal (hours)”
• “Fitting / wardrobe session”
• “ADR / additional recording session”

Best practice: Match the wording and rates to your contract or deal memo to avoid accounting delays.

Commercial and branded work often includes usage. Your invoice should make usage clear so there’s no confusion later.

What to include

• Where the content will run (TV, web, paid ads, social)
• How long the usage lasts (e.g., 3 months, 12 months)
• Territory (local, national, worldwide)
• Whether it’s a buyout (one-time fee) or usage-based

Tip: Put usage terms in a dedicated field so it’s always visible and consistent across invoices.

If your agreement includes reimbursable expenses, separate them from performance fees.

Common reimbursables

• Travel (flights, mileage)
• Per diem
• Parking and tolls
• Lodging (if agreed)

Keep receipts where required and reference them in notes if production accounting requests backup documentation.