Service Invoice Template
Create professional service invoices for general service work with clear service periods and itemized charges. This service invoice template supports labor, materials, service visits, consultations, and maintenance—ideal for service providers who need a flexible invoice format for many types of jobs. Download instantly in PDF, Word, or Excel format.
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What to Include on a Service Invoice
Service invoices should be flexible while still documenting the job clearly.
Job details- Service period (date range)
- Service location (optional)
- Work order/job number (optional)
- Scope summary (optional)
- Service work (flat fee)
- Labor (hours)
- Materials/parts
- On-site service visit
- Consultation/assessment
- Maintenance service
- Subtotal, tax (if applicable), total due
- Payment terms and instructions
Service Billing Models: Flat Fees, Hourly Labor, and Materials
Service providers typically invoice in one of three ways.
1) Flat service fee
A single price for a defined job.
2) Hourly labor
Hours × rate, often used when scope varies.
3) Labor + materials
Materials/parts are itemized separately from labor.
Including a “Scope summary” helps clients understand what was done and supports faster approvals.
Work Orders and Job Numbers on Service Invoices
Many businesses track service work using job numbers or work orders.
Best practices- Put the work order/job number on every invoice
- Use consistent naming across invoices
- Add a short scope summary for quick review
Itemizing Labor and Materials for Transparency
Clients often want to understand what makes up the total.
Best practices- Itemize labor separately from materials
- Use clear descriptions for parts and supplies
- Add optional service visit or consultation fees when relevant