Moving Company Invoice Template
Create professional moving company invoices for local moves, long-distance relocations, and packing services. Our template includes labor hours, truck fees, and materials tracking. Perfect for moving companies and independent movers. Download instantly in PDF, Word, or Excel format.
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Subtotal$905.00
Total (USD)$905.00
What to Include on a Moving Invoice
A professional moving invoice should document:
Company Information- Company name
- USDOT number (if applicable)
- State license/registration
- Phone, email, website
- Address
- Insurance information
- Customer name
- Phone and email
- Origin address
- Destination address
- Billing address (if different)
- Move date
- Start and end time
- Total hours worked
- Crew size
- Truck size used
- Distance (for long-distance)
- Labor (hours × rate)
- Truck/transportation fee
- Packing services
- Packing materials
- Special handling items
- Stair/elevator fees
- Long carry fees
- Fuel surcharge
- Storage (if applicable)
- Valuation/insurance
- Gratuity (optional)
- Subtotal
- Tax (if applicable)
- Total due
- Payment methods
- Deposit credited
Moving Company Pricing Guide
Standard pricing for moving services:
Local Moving (Hourly)- 2 movers + truck: $100-180/hr
- 3 movers + truck: $150-250/hr
- 4 movers + truck: $200-320/hr
- Additional mover: +$40-60/hr
- Minimum hours: 2-3 hours
- Per pound: $0.50-1.00/lb
- Per cubic foot: $3-6/cu ft
- Per mile: $0.50-1.50/mile
- Flat rate: Based on inventory
- Cargo van: $50-100
- 16ft truck: $75-125
- 20ft truck: $100-150
- 26ft truck: $125-200
- Full pack (per hour): $40-60/hr
- Partial pack: Hourly rate
- Unpacking service: $40-60/hr
- Kitchen only: $100-200
- Fragile items: Premium rate
- Small box: $3-5
- Medium box: $4-6
- Large box: $5-8
- Wardrobe box: $12-18
- Packing paper (bundle): $25-40
- Bubble wrap (roll): $15-30
- Tape (roll): $4-6
- Stairs (per flight): $50-100
- Long carry (100+ ft): $50-100
- Elevator reservation: $50-150
- Piano: $150-500+
- Hot tub/safe: $200-500+
- Storage (per month): $100-300+
Moving Pricing Models
Choose the right pricing approach:
Hourly Rate (Local)- Most common for local moves
- Clock starts at arrival
- Clock stops at completion
- Portal-to-portal or job-site
- Minimum hours apply
- Based on inventory survey
- Fixed price regardless of time
- Customer prefers certainty
- Risk is on mover
- Good for experienced estimators
- Weigh truck before and after
- Price per pound
- Required for interstate
- Regulated by DOT
- Binding or non-binding estimate
- Based on space used
- Alternative to weight
- Common for containers
- Easier to estimate
- Popular for small moves
- Flat rate + hourly overage
- Base price + add-ons
- Tiered packages
- Covers various scenarios
- Non-binding: Final may vary
- Binding: Guaranteed price
- Binding not-to-exceed: Maximum set
- In-home survey: Most accurate
Moving Company Best Practices
Run a professional moving operation:
Pre-Move- Accurate estimates
- Written confirmation
- Parking arrangements
- Access information
- Special items noted
- Arrive on time
- Introduce crew
- Walk-through with customer
- Protect floors/doors
- Systematic loading
- Careful handling
- Clear communication
- Document any issues
- Update customer
- Stay on schedule
- Placement as directed
- Reassemble furniture
- Final walk-through
- Note any damage
- Collect payment
- Inventory list
- Condition reports
- Photos of high-value items
- Signed paperwork
- Payment receipt
- Damage claim process
- Follow-up for feedback
- Request reviews
- Thank you message
- Referral program