Jewelry Invoice Template

Jewelry invoices often need more detail than standard product invoices because buyers may need documentation for warranties, appraisals, and future service.

Customer and purchase details

• Customer name and contact info
• Invoice number and purchase date
• Pickup/shipping method (optional)

Item details (critical for jewelry)

• Item description (ring, necklace, earrings, etc.)
• Materials (gold/silver/platinum and purity if you track it)
• Stone details (type, carat weight, count)
• Size/measurements (ring size, chain length)
• Serial/stock number (optional)

Pricing breakdown

• Retail item price
• Custom design/CAD fee (if applicable)
• Labor charges (setting, polishing, finishing)
• Repairs or resizing charges
• Appraisal/documentation fees (optional)

Deposits and payment

• Deposit required for custom work (often)
• Deposit shown as a credit if already paid
• Balance due before pickup/shipping

Totals

• Subtotal, sales tax, total due

Custom jewelry work is usually billed differently than retail sales. Your invoice should clarify what is included and when payment is due.

Common custom invoice line items

• Custom design/CAD fee
• Material cost adjustments (gold weight changes, stone selection)
• Setting and labor
• Engraving
• Finishing/polishing

Deposit structure

• Deposit to start design or production (commonly 30–50%)
• Remaining balance due before pickup/shipment

Clear deposit terms help prevent cancellations after materials are ordered or work has begun.

Many jewelry businesses invoice for services like resizing, repairs, and cleaning.

Common repair/service line items

• Ring sizing
• Prong tightening and stone resetting
• Chain repair
• Clasp replacement
• Polishing/cleaning
• Appraisal re-issue (if requested)

Best practice

• Note the item being serviced (material, stone details, size)
• Keep service descriptions clear and specific
• Use an optional notes field for pickup timelines if you provide them

Customers often keep jewelry invoices for long-term records.

Why invoices matter

• Proof of purchase for warranty claims
• Documentation for insurance/appraisal
• Reference for future resizing or repairs

Common notes

• Warranty coverage (what’s included/excluded)
• Service recommendations (cleaning, inspection schedule)
• Appraisal availability (if offered)

Adding simple documentation notes can reduce future confusion and support repeat business.