Hotel Room Invoice Template
Create professional hotel room invoices for guest stays with clear stay dates and itemized charges. This hotel invoice template supports nightly rates, meals, room service, minibar charges, parking, and facility fees—ideal for hotels issuing invoices for guest records and business travel reimbursement. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$320.00
Total (USD)$320.00
What to Include on a Hotel Room Invoice
Hotel invoices should document the guest stay and clearly itemize lodging charges.
Guest and stay details- Stay dates (check-in → check-out)
- Guest name (optional)
- Room type (optional)
- Reservation/confirmation number (optional)
- Room rate per night (nights × rate)
- Breakfast/meal package
- Room service
- Mini-bar charges
- Parking fee
- Resort/facility fee
- Subtotal, lodging tax (if applicable), total due
- Payment terms and record-keeping notes
Nightly Rates and Itemized Hotel Charges
Hotels typically bill nightly rates plus optional charges.
Best practices- Show nights × nightly rate clearly
- Keep add-ons itemized (meals, minibar, parking, facility fees)
- Use a reservation reference when available
Hotel Invoices for Business Travel and Reimbursement
Many hotel guests need invoices for expense reports.
Best practices- Include stay dates clearly
- Add reservation reference for matching
- List lodging taxes separately when applicable
- Keep charges easy to categorize (room, meals, fees)
Facility Fees, Parking, and Additional Hotel Charges
Optional charges vary by hotel and location.
Common add-ons- Resort/facility fees
- Parking and valet
- Room service and minibar
- Meal packages