Gym Invoice Template
Create professional gym invoices for memberships and fitness services with clear billing periods and member details. This gym invoice template supports monthly membership fees, enrollment fees, training packages, class packs, and locker/towel services—ideal for gyms and fitness clubs issuing invoices for member records and reimbursements. Download instantly in PDF, Word, or Excel format.
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What to Include on a Gym Invoice
Gym invoices should clearly show what the member is being charged for and which period the payment covers.
Member and billing details- Member name
- Billing period (month/date range)
- Membership type (optional)
- Member ID (optional)
- Monthly membership fee
- Annual membership fee
- Personal training package
- Group class pack
- Joining/enrollment fee
- Locker/towel service
- Subtotal, tax (if applicable), total due
- Payment terms and record-keeping notes
Gym Billing Models: Monthly Memberships and Add-Ons
Gyms typically invoice recurring membership fees plus optional add-ons.
1) Monthly billing
Standard for most gyms and fitness clubs.
2) Annual fees
Some memberships include annual maintenance or membership fees.
3) Add-ons
Personal training packages, class packs, locker rentals, and towel services.
Using a “Billing period” field reduces confusion and helps members match invoices to their payment schedule.
Membership Types and Package Invoicing
Membership type affects what’s included.
Common membership types- Basic membership (facility access)
- Premium membership (classes or amenities included)
- Family or corporate memberships
Gym Invoices for Reimbursement and Wellness Programs
Many members request invoices for reimbursements.
Best practices- Include member name and billing period
- Keep membership fees clearly labeled
- Provide monthly invoices consistently