Guest Speaker Invoice Template
Create professional guest speaker invoices for keynotes, workshops, and event presentations with clear event details and session topics. This guest speaker invoice template supports speaking fees, workshops, panels, preparation time, rehearsals, and virtual sessions—ideal for speakers billing conferences, companies, and organizations with clean documentation. Download instantly in PDF, Word, or Excel format.
From
Branding & Authorization
Invoice Generator
Bill to
What to Include on a Guest Speaker Invoice
Guest speaker invoices should tie billing to a specific event and clearly describe the engagement.
Event details- Event name
- Event date
- Session title/topic
- Format (in-person or virtual)
- Speaking fee (keynote/presentation)
- Workshop facilitation
- Panel participation
- Preparation/customization
- Rehearsal/run-through
- Virtual speaking session
- Subtotal, tax (if applicable), total due
- Payment terms and remittance instructions
Speaker Billing Models: Flat Speaking Fee and Add-On Services
Most speakers invoice with a core speaking fee plus add-ons.
1) Flat speaking fee
A fixed fee for the keynote or presentation.
2) Workshops and additional sessions
Workshops, breakouts, and multiple sessions are often billed separately.
3) Custom preparation
Tailoring content for an audience, industry, or internal objectives can be billed as its own line item.
This structure keeps invoices simple while accurately reflecting the full scope of the engagement.
Event Details That Help Finance Teams Approve Faster
Speaker invoices often go through event planners, HR, and finance.
Best practices- Always include event name and date
- Include a clear session title/topic
- Specify format (virtual vs in-person)
- Keep line item names consistent across invoices
Virtual vs In-Person Speaking Engagements
Virtual speaking often changes what’s included.
Common differences- Virtual sessions may include tech rehearsal or platform coordination
- In-person engagements may include extended on-site time