General Invoice Template
Create a professional invoice for any industry with our general invoice template. This flexible format works for services, products, hourly work, and project billing—complete with itemized line items, taxes, discounts, and clear payment terms. Download instantly in PDF, Word, or Excel format.
Download Popular General Invoice Templates
Download a ready-to-use PDF template or generate your invoice online in seconds.
Clean General Invoice Template
A simple, versatile layout for services or products.
Minimal General Invoice Template
Lightweight design that keeps focus on line items.
Bold General Invoice Template
Strong structure for large projects or milestones.
Classic General Invoice Template
Timeless styling that works for any industry.
Simple General Invoice Template
Easy to scan and perfect for quick billing.
Detailed General Invoice Template
Extra room for items, notes, and tax breakdowns.
Modern General Invoice Template
Clean sections with a subtle accent header.
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General Invoice Generator
What to Include on a General Invoice
A general invoice template should be clear, complete, and easy to approve. Whether you’re billing for services or products, include the core details every client expects.
Business details- Business name, email, phone
- Address (recommended for receipts and bookkeeping)
- Tax ID/VAT number (if applicable)
- Client/company name
- Billing address
- Contact person/department (optional)
- Invoice number
- Invoice date and due date
- Payment terms (Due on receipt, Net 7, Net 14, Net 30)
- Currency
- Descriptions that match what was delivered
- Quantity (hours/units)
- Rate (hourly/unit price)
- Line totals
- Subtotal, tax, discounts, total due
- Payment instructions and accepted methods
General Invoice Template for Services vs Products
A general invoice works for both services and products—you just adjust how you write the line items.
For services- Use hours, sessions, or milestones as quantities
- Separate “labor” from “materials” when relevant
- Add a service period for monthly/weekly billing
- Include deliverables or scope references (e.g., “Phase 2: Implementation”)
- Include item names/SKUs in descriptions
- Use unit quantities and unit pricing
- Add shipping/handling as separate line items
- Note delivery terms if relevant (pickup, delivery date, carrier)
How to Write Clear Invoice Line Items
The fastest way to reduce disputes is to write line items that clearly describe what the client is paying for.
Good line item examples- “Consulting — Monthly Support (10 hours)”
- “Installation Labor — On-site (6 hours)”
- “Design — Brand Guidelines (final PDF)”
- “Product — Item Name / SKU (12 units)”
- “Shipping — Standard delivery”
- Match wording to your quote/contract
- Add dates or service periods when useful
- Keep each line item focused on one thing (don’t bundle unrelated work)
- Use an optional “discount” line rather than changing rates silently
Payment Terms and Policies for General Invoices
General invoices should make payment expectations obvious.
Common terms- Due on receipt (simple and direct)
- Net 7 / Net 14 (common for freelancers and services)
- Net 30 (common for B2B clients)
- Deposit/retainer credit line (if already paid)
- Late fee language (only if enforced)
- Scope-change note (“additional work billed separately”)
- Payment instructions (bank transfer details, payment link, etc.)