Car Wash Invoice Template

Car wash invoices should be simple and easy to reconcile, especially for businesses billing fleet accounts or offering memberships.

Customer and service details

• Customer name (or fleet/company name)
• Service date
• Vehicle details (plate or make/model)

Service packages

• Package type (basic, standard, premium)
• Any detailing add-ons (vacuum, wax, interior wipe-down)
• Quantity for fleet washes (per vehicle)

Optional recurring billing

• Membership or subscription charges
• Billing period (if applicable)

Totals

• Subtotal, sales tax, total due
• Payment terms (due on receipt for most retail, invoiced terms for fleets)

Many car wash businesses use packages to speed up sales and keep invoices consistent.

Common package levels

• Basic exterior wash
• Standard wash + dry + wheels
• Premium wash + wax/sealant + extras

Common add-ons

• Interior vacuum
• Interior wipe-down
• Wax/sealant
• Tire shine
• Upholstery spot cleaning (if offered)

Invoices should list the package and itemize add-ons so customers understand why totals differ between visits.

Fleet accounts typically need invoices rather than receipts.

Best practices

• Add a “Fleet account/company” field
• Use a per-vehicle line item (quantity = number of vehicles washed)
• Include vehicle identifiers (plate numbers) when possible
• Invoice on a consistent schedule (weekly or monthly)

Clear fleet invoices reduce back-and-forth with operations teams and accounts payable.

If you offer memberships, invoices should clearly show the billing period and what’s included.

Helpful invoice details

• Membership plan name
• Billing period (month/date range)
• Included services (unlimited washes or a set number)

For business customers, membership invoices can support reimbursement and accounting documentation.