Cargo Invoice Template
Create professional cargo invoices for shipping and transport services with clear shipment references and route details. This cargo invoice template supports transport charges, fuel surcharges, handling/loading, customs documentation, storage, and insurance—ideal for cargo carriers and logistics providers billing clients with traceable shipment documentation. Download instantly in PDF, Word, or Excel format.
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Subtotal$650.00
Total (USD)$650.00
What to Include on a Cargo Invoice
Cargo invoices should make it easy to match charges to a specific shipment.
Shipment references- Shipment/tracking number
- Route (origin → destination)
- Cargo details (weight/volume)
- Cargo transport charge
- Fuel surcharge
- Handling/loading fees
- Customs/documentation fees
- Warehousing/storage charges
- Insurance coverage (if applicable)
- Incoterms (optional)
- Subtotal, tax (if applicable), total due
- Payment terms and remittance instructions
How Cargo Charges Are Typically Structured
Cargo billing often includes a core transport charge plus add-ons.
Common structure- Base transport: the primary freight/cargo movement
- Variable surcharges: fuel or seasonal surcharges
- Handling fees: loading/unloading, special handling
- Documentation: customs and paperwork fees
- Storage: warehousing or demurrage-style charges where applicable
Cargo Details: Weight, Volume, and Shipment Notes
Cargo pricing is often tied to shipment characteristics.
Common details- Weight (kg/lb)
- Volume (m³/ft³)
- Number of pallets or pieces
- Special handling requirements
Using Incoterms on Cargo Invoices
Incoterms clarify responsibility for shipping costs and risk.
Why it helps- Buyers and sellers may split costs differently
- Incoterms help finance teams allocate freight charges correctly