Baker Invoice Template
Create professional bakery invoices for custom cakes, wedding orders, and baked goods. Our template includes order tracking, deposit management, and event details. Perfect for bakeries, cake decorators, and pastry chefs. Download instantly in PDF, Word, or Excel format.
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Subtotal$1,021.00
Total (USD)$1,021.00
What to Include on a Bakery Invoice
Professional bakery invoices should document:
Business Information- Bakery name
- Owner/baker name
- Business address
- Phone and email
- Food license number
- Social media handles
- Customer name
- Contact phone and email
- Delivery address (if applicable)
- Event venue details
- Items ordered
- Quantities
- Sizes/servings
- Flavors
- Design description
- Special requests
- Event date
- Event type
- Pickup or delivery time
- Setup requirements
- Guest count
- Itemized pricing
- Deposit paid
- Balance due
- Payment due date
- Accepted payment methods
Bakery Pricing Benchmarks
Standard pricing for baked goods:
Custom Cakes (per serving)- Simple design: $4-6/serving
- Moderate detail: $6-9/serving
- Elaborate design: $9-15/serving
- Sculpted/specialty: $15-25+/serving
- Basic buttercream: $4-6/serving
- Fondant covered: $6-10/serving
- Designer cake: $10-15/serving
- Luxury/specialty: $15-25+/serving
- Minimum order: $300-500
- Cupcakes: $3-5 each, $36-60/dozen
- Cookies: $2-4 each, $24-48/dozen
- Brownies: $3-4 each
- Pie (whole): $25-45
- Cheesecake: $40-75
- Macarons: $2.50-4 each
- Cake pops: $3-5 each
- Mini desserts: $3-6 each
- Croquembouche: $200-500
- Dessert table: $8-15/person
- Cake tasting: $25-75 (often credited)
- Delivery: $25-100+
- Setup: $50-150
- Rush fee: 25-50% additional
- Design changes: $25-100
Bakery Billing Best Practices
Manage bakery orders professionally:
Deposit Requirements- 50% deposit to book
- Non-refundable deposit
- Secures date and ingredients
- Balance due before pickup
- Written confirmation required
- Deposit at booking
- Balance 7-14 days before
- Credit card on file option
- No day-of payments
- Clear refund policy
- Written order form
- Design sketches/inspiration
- Flavor selections
- Dietary restrictions
- Contact information
- Change deadline (2 weeks)
- Additional charges possible
- Document all changes
- Get written approval
- Update invoice accordingly
- Deposit non-refundable
- Cancellation window
- Rescheduling options
- Force majeure clause
- Clear in contract
Managing Custom Orders
Systems for successful order fulfillment:
Order Process- Inquiry response
- Consultation/tasting
- Quote provided
- Deposit collected
- Order confirmed
- Production scheduled
- Final details confirmed
- Pickup/delivery
- Confirmation emails
- 2-week reminder
- 1-week final confirm
- Day-before ready alert
- Post-event follow-up
- Order calendar
- Ingredient ordering
- Timeline for each cake
- Staff scheduling
- Delivery logistics
- Ingredient freshness
- Recipe consistency
- Design accuracy
- Proper storage
- Safe transport
- Customer reviews
- Portfolio photos
- Social media presence
- Referral program
- Seasonal promotions