Solicitor Invoice Template

Solicitor invoices should make it easy for clients to understand what work was performed on a specific matter and what costs are disbursements.

• Client name and billing contact
• Matter/case reference (critical)
• Client type (individual or business)
• Service period (week/month/date range)

• Consultation time
• Case work/advisory time
• Document drafting and review
• Court/hearing attendance (if applicable)

• Court/filing/registry fees
• Courier/postage
• Third-party services (where applicable)

• Retainer payments shown as credits
• Adjustments or write-offs (if applicable)

• Subtotal, tax (if applicable), total due
• Payment terms and instructions

Legal services are often billed using one of these approaches:

1) Hourly billing
Common for advisory and ongoing case work. Invoices show hours × rate.

2) Fixed fee
Used for defined services (standard contracts, filings, simple matters). Invoice shows a fixed line item with clear scope.

3) Retainer
Client pays funds in advance. Invoices apply fees against the retainer and show the retainer as a credit.

Including a “Fee basis” field helps clients understand how charges are calculated and reduces follow-up questions.

Clients often want to know which charges are professional fees and which are third-party costs.

• Solicitor time and expertise (consultation, drafting, representation)

• Fees paid to others (court filing, registry, courier, searches)

Some clients require an itemized breakdown of tasks for approval.

• Use clear line item descriptions (“Document review — contract amendments”)
• Include a service period to match internal records
• Provide a detailed time statement upon request (separate document)