Restoration Invoice Template

Restoration invoices should document where the work took place, what type of damage was addressed, and which services were performed.

Job details

• Job address
• Damage type (water, fire, mold, storm)
• Claim number (optional)
• Work authorization reference (optional)

Common restoration line items

• Labor hours for mitigation and restoration
• Damage assessment/inspection
• Extraction/cleanup services
• Drying equipment usage (dehumidifiers, air movers)
• Materials and supplies
• Debris removal and disposal

Totals

• Subtotal, sales tax, total due
• Payment terms and instructions

Many restoration projects have phases that affect billing.

Common phases

• Emergency response & mitigation (stabilize damage, prevent spread)
• Drying & monitoring (equipment use, moisture checks)
• Cleanup & removal (debris, damaged materials)
• Repairs & rebuild (when included)

If your job spans multiple phases, itemizing by phase can make invoices easier to understand and approve.

Equipment usage is a common restoration cost.

Best practices

• List equipment rental/usage as its own line item
• Use quantity to represent days or weeks in use
• Keep names clear (e.g., “Dehumidifier rental — per day”)

This improves transparency and reduces disputes over equipment charges.

Some restoration jobs involve insurance or third-party approvals.

Best practices

• Include claim number when provided
• Keep job address prominent
• Offer an itemized statement upon request (by phase or category)

Even when not required, this documentation can help speed approvals and reduce back-and-forth.